Bilingual Corporate Secretary & Office Admin

HARBOURVIEW INVESTMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

HARBOURVIEW INVESTMENT PTE. LTD. is seeking a versatile, proactive individual for corporate secretarial and office administration duties in Singapore.

The role emphasizes bilingual Chinese and English communication, organizational discipline, and the ability to handle regulatory deadlines with minimal supervision. You will assist with board resolutions, maintain statutory registers, manage filing systems, handle basic bookkeeping, oversee office upkeep, inventory, vendor liaison, and general

Qualifications

• Prior experience in corporate secretarial or office admin is preferred.
• Fresh graduates with strong learning ability will be considered.
• Professional proficiency in Chinese and English is essential.
• Familiarity with corporate governance concepts is a plus.
• Ability to work independently and meet regulatory deadlines.

Responsibilities

• Assist with board resolutions, maintain statutory registers, and support regulatory compliance.
• Develop and maintain secure filing system for both physical and electronic records; audit readiness.
• Process invoices, bookkeeping tasks, and provide general secretarial support to management.
• Oversee daily office upkeep to maintain a professional environment.
• Monitor inventory and procure supplies to ensure stock levels.
• Act as liaison with external vendors for office logistics.
• Support team with administrative tasks and company matters in Singapore.
• Handle ad-hoc duties as assigned by managers.

Skills

Bilingual Chinese & English

Office administration

Job description

HARBOURVIEW INVESTMENT PTE. LTD. is seeking a versatile, proactive individual for corporate secretarial and office administration duties in Singapore.

The role emphasizes bilingual Chinese and English communication, organizational discipline, and the ability to handle regulatory deadlines with minimal supervision. You will assist with board resolutions, maintain statutory registers, manage filing systems, handle basic bookkeeping, oversee office upkeep, inventory, vendor liaison, and general