Bilingual Administrative & Projects Coordinator

GREAT ART DESIGN & BUILD PTE. LTD.; Singapore; On-site; SGD 35,000 - 48,000; Full time

Job summary

Great Art Design and Build Pte Ltd in Singapore is seeking a proactive Office Administrator to support project coordination and general office operations.

The role involves handling communications, document control, and liaison with subcontractors, as well as basic finance tasks using Excel, Word, and PowerPoint. Bilingual English/Mandarin is advantageous for diverse stakeholder interactions.

Qualifications

• Bilingual proficiency in English and Mandarin to communicate with diverse stakeholders.
• Strong communication skills for internal and external coordination.
• Good organizational and time-management abilities for office and project support.

Responsibilities

• Manage incoming phone calls and emails to ensure timely, professional communication.
• Organize and maintain filing systems for easy retrieval of documents.
• Source, respond to, and track Tenders, RFQs, and ITQs to support project acquisition.
• Prepare pricing documents and correspondence for accurate project proposals.
• Coordinate with subcontractors to align on project requirements and schedules.
• Process issuing and receiving payments to maintain accurate financial records.
• Perform daily office tasks independently with initiative and responsibility.
• Utilize Excel, Word, and PowerPoint to prepare reports and presentations.

Skills

Bilingual English & Mandarin

Communication

Organizational Skills

Tools

Excel

Word

PowerPoint

Job description

Great Art Design and Build Pte Ltd in Singapore is seeking a proactive Office Administrator to support project coordination and general office operations.

The role involves handling communications, document control, and liaison with subcontractors, as well as basic finance tasks using Excel, Word, and PowerPoint. Bilingual English/Mandarin is advantageous for diverse stakeholder interactions.