Bilingual Administrative Assistant – Paris Office

PNO Innovation GmbH; Singapore; Hybrid; SGD 47,000 - 61,000; Full time

Benefits offered by this job

European organisation

International environment

Varied role

Support from France team

Job summary

PNO Innovation is seeking an Administrative Assistant to support day-to-day administrative operations for PNO France and the Paris office. You will handle office administration, suppliers, equipment, facilities, documentation and internal events, reporting to the France Administrative & Finance Manager.

The role requires strong organisation, discretion and reliability, with English and French language skills, and interaction with colleagues and external partners across Europe.

Qualifications

• Experience in Administrative Assistant or Office Assistant roles.
• Fluent French written and spoken (C2 level) and strong English (C1).
• Strong organisational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Handle day-to-day administrative requests and prepare, format and organise documents.
• Maintain filing systems, records, trackers and inventories.
• Coordinate office supplies, orders and deliveries with suppliers and service providers.
• Support office facilities management and maintenance requests with external providers.
• Maintain inventories of IT, telephone and office equipment and onboarding/offboarding preparation.
• Assist with insurance, company vehicles and other operational files.
• Organise internal meetings, conventions and team events.

Skills

Office administration

Scheduling

Vendor management

Document control

Event coordination

Communication

Bilingual FR-EN

Attention to detail

Tools

MS Office

G Suite

Job description

PNO Innovation is seeking an Administrative Assistant to support day-to-day administrative operations for PNO France and the Paris office. You will handle office administration, suppliers, equipment, facilities, documentation and internal events, reporting to the France Administrative & Finance Manager.

The role requires strong organisation, discretion and reliability, with English and French language skills, and interaction with colleagues and external partners across Europe.