Administrative Assistant

PNO Innovation GmbH; Singapore; Hybrid; SGD 47,000 - 61,000; Full time

Benefits offered by this job

European organisation

International environment

Varied role

Support from France team

Job summary

PNO Innovation is seeking an Administrative Assistant to support day-to-day administrative operations for PNO France and the Paris office. You will handle office administration, suppliers, equipment, facilities, documentation and internal events, reporting to the France Administrative & Finance Manager.

The role requires strong organisation, discretion and reliability, with English and French language skills, and interaction with colleagues and external partners across Europe.

Qualifications

• Experience in Administrative Assistant or Office Assistant roles.
• Fluent French written and spoken (C2 level) and strong English (C1).
• Strong organisational skills and ability to manage multiple tasks and deadlines.

Responsibilities

• Handle day-to-day administrative requests and prepare, format and organise documents.
• Maintain filing systems, records, trackers and inventories.
• Coordinate office supplies, orders and deliveries with suppliers and service providers.
• Support office facilities management and maintenance requests with external providers.
• Maintain inventories of IT, telephone and office equipment and onboarding/offboarding preparation.
• Assist with insurance, company vehicles and other operational files.
• Organise internal meetings, conventions and team events.

Skills

Office administration

Scheduling

Vendor management

Document control

Event coordination

Communication

Bilingual FR-EN

Attention to detail

Tools

MS Office

G Suite

Job description

As part of our French organisation, we are looking for an Administrative Assistant to support the day-to-day administrative operations of PNO France and contribute to the smooth running of our Paris office.

Reporting to the France Administrative & Finance Manager, you will provide hands-on administrative support across a broad range of activities, including office administration, suppliers, equipment, facilities, documentation and internal events.

This is a practical and varied role requiring strong organisation, reliability, discretion and follow-through. You will interact with colleagues at different levels of the organisation, external suppliers and international colleagues and visitors.

As part of PNO's European organisation, you will work in both French and English in an international professional environment.

As part of our French organisation, we are looking for an Administrative Assistant to support the day-to-day administrative operations of PNO France and contribute to the smooth running of our Paris office.

Reporting to the France Administrative & Finance Manager, you will provide hands‑on administrative support across a broad range of activities, including office administration, suppliers, equipment, facilities, documentation and internal events.

This is a practical and varied role requiring strong organisation, reliability, discretion and follow-through. You will interact with colleagues at different levels of the organisation, external suppliers and international colleagues and visitors.

What are you going to do?

Your mission will be to ensure that day-to-day administrative matters are handled efficiently, accurately and followed through to completion.

You will help keep administrative processes, office operations and supporting documentation organised while providing reliable support to the Administrative & Finance Manager and the wider PNO France team.

You will work with autonomy in your day-to-day responsibilities, proactively following up on requests, coordinating with different stakeholders and identifying and escalating issues when necessary.

• Handle day-to-day administrative requests and prepare, format and organise administrative documents.
• Maintain filing systems, records, trackers and inventories, ensuring information remains accurate and up to date.
• Coordinate office supplies, orders, deliveries and routine administrative matters with suppliers and service providers.
• Support the management of office facilities, maintenance requests and administrative follow-up with external providers.
• Maintain inventories of IT, telephone and office equipment, including equipment preparation for new joiners and recovery when employees leave.
• Support the administrative follow-up of insurance, company vehicle and other operational files.
• Support the organisation and logistics of internal meetings, conventions and team events.
• Follow up proactively on outstanding requests and actions, carry out necessary reminders and elevate delays, discrepancies or issues when required.

What do we offer you?

• Join a European organisation at the heart of innovation and public funding.
• Work in an international environment with colleagues and stakeholders across Europe.
• Take on a varied role with exposure to multiple aspects of the day-to-day operations of PNO France.
• Work closely with the France Administrative & Finance Manager and support colleagues across the organisation.

About you

• Previous experience in an Administrative Assistant, Office Assistant or similar role, ideally within professional services, consulting, an SME or another fast-paced environment.
• Excellent French, both written and spoken (C2 level).
• Strong professional English, both written and spoken (C1 level), enabling you to work confidently in an international environment.
• Strong organisational skills and attention to detail, with the ability to manage several requests, priorities and deadlines simultaneously.

About us

PNO Innovation is the leading innovation and funding consultancy in Europe. With our broad sector expertise, generative AI tools and more than 40 years of experience in national and European grants, we help give space to good ideas and make innovation happen.

PNO Innovation employs more than 600 professionals across offices throughout Europe: Belgium, France, Greece, Italy, The Netherlands, Norway, Portugal, Spain and the UK. What started more than 40 years ago as a student project in the Netherlands has grown into a European industry leader with a focus on creating sustainable impact.