Bid Executive/ Bid Manager

AWP PTE. LTD.; Singapore; On-site; SGD 70,000 - 100,000; Full time

Job summary

AWP PTE. LTD. in Singapore is seeking a highly organised Bid Manager/ Bid Executive to lead end-to-end bid processes for architectural and multi-disciplinary consultancy projects.

You will identify opportunities, coordinate with directors and stakeholders, and craft compelling proposals that win competitive tenders. The role requires experience in bid management within architecture/engineering contexts, strong English communication, and robust project coordination skills.

Qualifications

• Diploma or Degree in Architecture, Business, Marketing, Communications, Project Management, or a related discipline.
• Bid Manager - 5 years; Bid Executive - 3 years in relevant roles.
• Experience in architectural consultancy, engineering consultancy construction, or professional-services firm preferred.
• Excellent written and spoken English.
• Strong proposal-writing, editing, and presentation skills.
• Excellent project management and stakeholder coordination skills.
• Proficient in Microsoft Word, PowerPoint, and Excel; knowledge of Adobe InDesign, Illustrator, Photoshop advantageous.
• Experience preparing submissions for private-sector and/or public-sector projects in Singapore.

Responsibilities

• Handle end-to-end preparation and submission of architectural consultancy bids, tenders, RFPs, RFQs, and EOIs.
• Monitor tender opportunities and assess strategic and commercial suitability.
• Review tender documents, scope of services, submission requirements, evaluation criteria, fee requirements, and contractual conditions.
• Ensure submissions are complete, accurate, compliant, and submitted on time.
• Coordinate bid/no-bid discussions with Directors and stakeholders; develop bid programmes, schedules, and compliance checklists.
• Lead bid kick-off meetings and internal review sessions; manage multiple bids concurrently.
• Develop technical proposals, methodologies, executive summaries, project approaches; maintain templates and reusable content.
• Coordinate with graphic designers on layouts, diagrams, and presentation materials.
• Coordinate with Directors and project teams on consultancy fee proposals; obtain fee proposals from sub-consultants.

Skills

Proposal writing

Editing

Presentation skills

Project management

Stakeholder coordination

Attention to detail

MS Office

Adobe InDesign

Education

Architecture/Business/Marketing degree

Tools

MS Word

PowerPoint

Excel

Adobe InDesign

Illustrator

Photoshop

Job description

Job Summary

We are seeking a highly organised, commercially minded, and detail-oriented Bid Manager to lead / Bid Executive to support the firm's tender and proposal activities for architectural and multi disciplinary consultancy projects in Singapore.

The Bid Manager/ Bid Executive will handle the end-to-end bid process, from identifying and assessing tender opportunities through to submission and post-bid evaluation.

Key Responsibilities

Bid & Tender Management

• Handle the end-to-end preparation and submission of architectural consultancy bids, tenders, RFPs, RFQs, and EOIs.
• Monitor relevant tender opportunities and assess their strategic and commercial suitability.
• Review tender documents, scope of services, submission requirements, evaluation criteria, fee requirements, and contractual conditions.
• Ensure submissions are complete, accurate, compliant, and submitted on time.

For Bid Manager:

• Coordinate bid/no-bid discussions with Directors and relevant stakeholders.
• Develop bid programmes, submission schedules, responsibility matrices, and compliance checklists.
• Lead bid kick-off meetings and internal review sessions.
• Manage multiple bids concurrently while maintaining high-quality standards.

Proposal Development

• Work with Directors and Project Architects to articulate the firm's design philosophy, project approach, and key differentiators.
• Compile tender submission documents (project sheets, portfolios, case studies, CVs, credentials, awards, company information etc.)
• Edit and proofread submissions for accuracy, clarity, consistency, and quality.

For Bid Manager:

• Develop technical proposals, methodologies, executive summaries, and project approaches.
• Develop and maintain proposal templates, project databases, and reusable bid content.
• Ensure proposals have a clear narrative, professional presentation, and strong visual impact.
• Coordinate with graphic designers on layouts, diagrams, graphics, and presentation materials.

Commercial & Fee Proposals

• Coordinate with Directors and project teams on consultancy fee proposals.
• Assist in preparing fee breakdowns, resource schedules, and commercial documentation.
• Obtain fee proposals from sub-consultants as required.

For Bid Manager:

• Ensure fee proposals align with the scope of services and tender requirements.
• Identify commercial risks, assumptions, exclusions, and clarification points.
• Coordinate responses to technical and commercial clarifications.

Stakeholder Management

• Work closely with Directors, Associates, Project Architects, Designers, and technical consultants to obtain bid information.
• Coordinate inputs from multidisciplinary consultants and external partners.

For Bid Manager:

• Liaise with clients and procurement representatives on bid-related matters.
• Support tender interviews, presentations, and clarification meetings.

Business Development

• Maintain a pipeline of upcoming architectural and consultancy opportunities.
• Monitor market trends, competitors, major developments, and potential clients.
• Maintain databases of project experience, client references, consultant networks, and credentials.
• Prepare capability statements, corporate presentations, and business development materials.
• Track bid outcomes and maintain win/loss records.
• Conduct post-bid reviews and recommend improvements to future submissions.

Requirements

• Diploma or Degree in Architecture, Business, Marketing, Communications, Project Management, or a related discipline.
• Minimum years of relevant experience in bid management, tender management, proposal management, business development, or marketing.
• Bid Manager - 5 years
• Bid Executive - 3 years
• Experience in an architectural consultancy, engineering consultancy construction, or professional-services firm is preferred.
• Good understanding of architectural consultancy services and project delivery.
• Experience preparing submissions for private-sector and/or public-sector projects in Singapore.
• Excellent written and spoken English.
• Strong proposal-writing, editing, and presentation skills.
• Excellent project management and stakeholder coordination skills.
• Strong attention to detail and ability to work under tight deadlines.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Knowledge of Adobe InDesign, Illustrator, Photoshop, or similar software is an advantage.