Bid Administrator

NAVSAR ENGINEERING INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

NAVSAR ENGINEERING INTERNATIONAL PTE. LTD. is seeking a meticulous Bid Administrator for a 1-year contract in Singapore to support the Siemens Mobility LTA Projects team.

You will coordinate bid documentation, ensure version control, and help prepare proposals and submission materials to a high standard. Ideal candidates have proven administrative or bid-support experience, superb organization, and proficiency in Microsoft Office.

Qualifications

• Proven experience in administrative or bid-support roles.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and document management.

Responsibilities

• Manage and organize all bid-related documentation.
• Coordinate bid meetings and information gathering.
• Prepare and proofread submissions to a high standard.
• Ensure compliance with client requirements and deadlines.
• Maintain bid records in CRM or bid management system.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Tools

MS Office

Job description

Bid Administrator (1-Year Contract)

Navsar Global is delighted to partner with a leading Main COntractor Singapore to recruit a highly organized and detail-oriented Bid Administrator for a 1-year contract. This is an exceptional opportunity to contribute to significant infrastructure projects within a world-leading technology company, playing a crucial role in the preparation and submission of complex tenders.

Location:

• Singapore

The Role:

As a Bid Administrator, you will provide essential support to the Siemens Mobility LTA Projects team, ensuring the smooth and efficient coordination of bid documentation and processes. Your meticulous attention to detail and strong organizational skills will be vital in managing complex tender submissions, maintaining compliance, and contributing to the successful acquisition of new projects.

Key Responsibilities:

• Manage and organize all bid-related documentation, ensuring accuracy, version control, and accessibility for the project team.
• Coordinate internal and external stakeholders for bid meetings, information gathering, and document reviews.
• Support the bid management team in preparing, formatting, and proofreading proposals, presentations, and other submission materials to a high standard.
• Ensure all bid submissions comply with client requirements, internal quality standards, and deadlines.
• Track bid progress, deadlines, and key milestones, providing regular updates to the bid team and management.
• Maintain accurate records within the bid management system or CRM.
• Assist with general administrative tasks to support the bid team as required, fostering efficient workflow.

Qualifications & Experience:

• Proven experience in an administrative, coordination, or bid support role, preferably within the engineering, construction, rail, or mobility sectors.
• Exceptional organizational skills with a strong ability to manage multiple tasks and competing priorities effectively in a fast-paced environment.
• High level of attention to detail and accuracy in document management and proofreading.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
• Excellent written and verbal communication skills, with the ability to interact professionally with various stakeholders.
• Ability to work both independently and collaboratively as part of a dynamic team.
• A proactive attitude, strong problem-solving skills, and a commitment to quality and efficiency.
• Experience with bid management software or CRM systems is a distinct advantage.