Bank Office Operations Coordinator (1-Year Contract)

BEARING SEARCH PTE. LTD.; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

BEARING SEARCH PTE. LTD. in Singapore is seeking an Office Administrator for a one-year contract at a banking client.

You will support the Department Head, oversee daily office administration and facilities operations, manage front desk, and ensure meeting rooms and common areas are well presented. You will coordinate onboarding/offboarding, handle PDPA documentation, monitor supplies, liaise with landlords and vendors, manage security and fire safety checks, and track departmental budgets to

Responsibilities

• Support the Department Head in overseeing daily office administration and facilities operations within the bank.
• Manage front desk and reception duties, including handling visitors, incoming/outgoing mail, courier services, and meeting room readiness.
• Maintain cleanliness and presentation of reception, meeting rooms, pantry, and common office areas.
• Coordinate staff onboarding and offboarding activities, including desk setup, stationery, access arrangements, and name card printing.
• Handle PDPA-related documentation collection for staff, vendors, and third parties.
• Monitor and replenish office supplies, pantry items, stationery, and printing materials.
• Coordinate printing requirements such as company letterheads, envelopes, and name cards.
• Process, verify, and maintain filing of invoices, contracts, and administrative records.
• Liaise with landlords, contractors, and vendors on facilities maintenance, repairs, renewals, quotations, and operational issues.
• Manage security administration, including access card control, surveillance monitoring, visitor entry systems, and monthly security reporting.
• Oversee office facilities compliance matters, including fire safety equipment checks and premises security coordination.
• Track departmental budgets (OPEX, CAPEX, welfare spending) to ensure cost control and budget adherence.
• Maintain office administration records such as fixed asset inventory, seating plans, staff listings, key control logs, memo tracking, and contract storage.
• Coordinate corporate services including car rental renewals, season parking, insurance renewals, hotel arrangements, and offsite document storage.
• Support staff engagement and welfare initiatives, including company events, festive activities, team-building events, webinars, and employee appreciation arrangements.

Job description

BEARING SEARCH PTE. LTD. in Singapore is seeking an Office Administrator for a one-year contract at a banking client.

You will support the Department Head, oversee daily office administration and facilities operations, manage front desk, and ensure meeting rooms and common areas are well presented. You will coordinate onboarding/offboarding, handle PDPA documentation, monitor supplies, liaise with landlords and vendors, manage security and fire safety checks, and track departmental budgets to