Asst Manager, Accounts Payable & Fixed Assets Management

Public Service Division; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Public Service Division is seeking a Finance Professional to manage Accounts Payable and Fixed Assets within the FIP Division. You will ensure timely and accurate vendor payments, asset capitalisation, and asset verifications while adhering to internal controls and regulatory standards.

The role involves data analytics, dashboards, and collaboration with cross-functional teams on finance-related projects, including automation initiatives to streamline operations.

Qualifications

• A degree or diploma in Accountancy required.
• Proficiency in Workday or a comparable ERP system.
• Ability to use data analytics and visualization tools to identify trends, risks and exceptions.
• Working knowledge of automation and AI applications in Finance; coding expertise is not required.
• Able to explain financial and system-related matters clearly to non-Finance stakeholders.
• Meticulous, self-motivated and able to work independently in a fast-paced environment.
• Collaborative, team-oriented approach.

Responsibilities

• Review and verify vendors’ invoices to ensure compliance with internal controls, policies and procedures.
• Ensure prompt and accurate processing of invoices according to service level agreement.
• Verify expense claims with necessary documentation and approvals.
• Liaise with divisions for discrepancies.
• Monitor AP performance, ageing, accruals and recurring issues through dashboards and analytics.
• Manage fixed assets and operating lease accounting, including capitalisation and disposals.
• Support internal and external audits.
• Assist with month-end/year-end activities and audit schedules.

Skills

Data analytics

Automation & AI in Finance

Independent work

Education

Bachelor's degree or Diploma in Accountancy

Tools

Workday

Data visualization tools

Job description

[What the role is]

This role sits within the Corporate Group (CORP), CORP supports IMDA’s core business units to operate effectively and deliver on the organisation’s strategic objectives.

The divisions include Finance, Investment & Procurement, Incentive Management & Governance, Human Resource, Workplace & Organisation Development, and the Digital Transformation Office.

You will be part of the Finance team within the Finance, Investment & Procurement (FIP) Division. You will play a pivotal role in managing and optimising the Accounts Payable and Fixed Assets functions. You will ensure timely and accurate processing of vendor payments and management of fixed assets while adhering to company policies and regulatory standards.

[What you will be working on]

Your core responsibilities will include, but are not limited to:

Accounts Payable:

• Review and verify vendors’ invoices to ensure compliance with internal controls, policies and procedures
• Ensure prompt and accurate processing of invoices according to service level agreement
• Verify the expense claim to ensure compliance to internal controls, properly supported with the necessary documentations and approved by the relevant approving authorities
• Liaise with division/claimant for any discrepancy
• Monitor AP performance, ageing, accrual exposure and recurring processing issues through dashboards and data analytics.
• Use risk-based analytics to strengthen compliance with internal controls, financial policies, approval limits and regulatory requirements.

Fixed Assets:

• Manage fixed assets and operating lease accounting, including asset capitalisation and disposals
• Conduct periodic fixed asset verification exercise and reconcile fixed asset records
• Support internal and external audits

Others:

• Manage month-end and year-end activities, including accruals, reconciliations, reporting, audit schedules and resolution of exceptions identified through analytics.
• Participate in Finance related projects such as automation and enhancements to streamline the finance operations
• Collaborate with cross functional teams to address any issues and perform other duties being assigned.
• Support internal and external audits by providing transaction evidence, exception analysis and documentation of automated controls.

[What we are looking for]

• A degree or diploma in Accountancy, with at least three years of relevant experience preferred. Fresh graduates are welcome too
• Proficiency in Workday or a comparable ERP system
• Ability to use data analytics and visualisation tools to identify trends, risks and exceptions
• Working knowledge of automation and AI applications in Finance; coding expertise is not required
• Ability to explain financial and system-related matters clearly to non-Finance stakeholders
• Meticulous, self-motivated and able to work independently in a fast-paced environment
• A positive working attitude and a collaborative, team-oriented approach