Associate, Finance & Operations (1 year contract)

Ensign InfoSecurity; Singapore; On-site; SGD 42,000 - 54,000; Full time

Job summary

Ensign InfoSecurity is expanding its finance team to streamline order processing, billing, and invoicing across Singapore and regional offices. The role supports project accounting activities, revenue recognition, and interdepartmental collaboration to improve financial processes.

Diploma or degree in accounting/finance with strong numerical ability and detail orientation is required. You will work with Sales, Finance, and operations to ensure timeliness and accuracy of financial data.

Qualifications

• Diploma or Degree in Accounting/Finance.
• Relevant experience in finance/sales operations, billing would be advantageous.
• Good numerical ability and strong attention to detail.
• Strong organisational skills with the ability to manage multiple orders, invoices and deadlines.
• Able to communicate and work effectively with Sales, Finance and operational teams.
• Always on the lookout for improvement
• Able to work independently whilst in a team
• IT savvy in Microsoft Office and open to using cloud systems and AI tools
• Proactive with enthusiasm to learn and grow individually.

Responsibilities

• Process customer orders accurately and in a timely manner.
• Review order information to ensure pricing, billing details, payment terms and other commercial information are complete and accurate.
• Prepare and issue customer invoices in accordance with contractual terms and agreed billing schedules.
• Track outstanding or pending billing items and follow up with internal stakeholders to ensure invoicing is timely and captured for invoicing.
• Support the resolution of billing discrepancies, invoice queries and order-related issues.
• Partner with Sales and Business Units to facilitate order processing and customer billing.
• Coordinate changes to customer orders, billing schedules or project details.
• Provide visibility to Sales and Business Units on order and billing status.
• Support accounts receivable and follow up on customer payment or invoice documentation.
• Support Finance and Operations process improvement initiatives.
• Track project revenue, costs and profitability against budgets.
• Support revenue recognition and project accruals in accordance with company accounting policies.

Skills

Numerical ability

Attention to detail

Organisational skills

Communication

Proactive learner

Independent working

Education

Accounting/Finance degree or diploma

Tools

Microsoft Office

Cloud systems

AI tools

Job description

Ensign is a growing cybersecurity company expanding worldwide and building world-class cybersecurity capabilities.

Similarly, in the finance team, we look ahead and anticipate the challenges we will face as a team, as we service and add value to the business. With the ever-changing dynamics of today, we don’t just do processing and month-end closing with that as our end-goal. We aim to provide values to our stakeholders, the business units, and the company, within Singapore and regionally for our overseas offices using the systems and AI tools available and improving as we progress to meet the demands of tomorrow. Lastly, we focus on teamwork, be it within the Finance team or the organisation as whole because we believe teamwork makes the dream work!

Key Responsibilities:

• Process customer orders accurately and in a timely manner.
• Review order information to ensure that pricing, billing details, payment terms and other commercial information are complete and accurate.
• Prepare and issue customer invoices in accordance with contractual terms and agreed billing schedules.
• Track outstanding or pending billing items and follow up with relevant internal stakeholders to ensure timely invoicing and completed work is appropriately captured for invoicing.
• Support the resolution of billing discrepancies, invoice queries and order-related issues.
• Partnering with the Sales team and Business Units to facilitate order processing and customer billing.
• Coordinate changes to customer orders, billing schedules or project details where required.
• Provide visibility to Sales and Business Units on order and billing status.
• Support accounts receivable and follow up on customer payment or invoice documentation where required.
• Support Finance and Operations process improvement initiatives.

Project Accounting

Depending on business requirements and the individual's experience, the role may progressively support project accounting activities including:

• Track project revenue, costs and project profitability against project budgets.
• Support revenue recognition and project accruals in accordance with company accounting policies.

Requirements:

• Diploma or Degree in Accounting/ Finance.
• Relevant experience in finance/ sales operations, billing, would be advantageous.
• Good numerical ability and strong attention to detail.
• Strong organisational skills with the ability to manage multiple orders, invoices and deadlines.
• Able to communicate and work effectively with Sales, Finance and operational teams.
• Always on the lookout for improvement
• Able to work independently whilst in a team
• IT savvy in Microsoft office and open to using cloud systems and AI tools
• Proactive with enthusiasm to learn and grow individually