Associate Executive, Procurement (Pharmaceutical)

ALPS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ALPS PTE. LTD. in Singapore seeks an Associate Executive, Procurement to support procurement and contract management within public healthcare institutions. You will coordinate with hospital users and vendors to ensure timely delivery and compliant purchasing activities.

The role requires experience in procurement processes, familiarity with Ariba/Sesami and SAP MM, and strong communication skills to liaise across hospital departments and ALPS vendors.

Qualifications

• Diploma/Advanced/Higher/Graduate Diploma in Supply Chain or related discipline.
• Strong knowledge of procurement processes and governance.
• Experience with hospital/pharma procurement is a plus.
• Proficient communication and interpersonal skills.

Responsibilities

• Prepare Tender/Quotation/RFP documentation for all purchasing activities.
• Manage department assets including IT equipment and office supplies.
• Oversee inventory and order fulfillment for stationery, furniture and workstations.
• Coordinate with IT, Finance and HR for administrative support duties.
• Support stock forecasting and vendor performance monitoring.

Skills

Procurement

Vendor management

SAP MM

Ariba/Sesami

Communication

Education

Diploma in Supply Chain or related discipline

Tools

Ariba/Sesami

SAP MM

Job description

About ALPS

ALPS - a subsidiary of MOHH, was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare. As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore. Our employees are key to our excellence - the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape - making it more sustainable and resilient.

About The Role

As an Associate Executive, Procurement in ALPS, you will b e based in one of the 27 public healthcare institutions (PHI) in Singapore , you will be responsible for the Procurement and Contract Management services within the PHI. Working in a team you will provide proactive planning and value add to the procurement category you are in-charge of. You will also communicate closely with hospital users and ALPS vendors to support in the hospital's daily operations for patients' care.

Key Responsibilities

• Process and produce Tender/Quotation/RFP documentation for all purchasing activities undertaken by the team, maintain and retrieve related information for evaluation
• Manage department assets such as IT equipment, laptops and desktops, which include managing the order, repair/maintenance logging, disposal and tracking of such assets
• Manage the department's inventory and fulfillment of stationery, office supplies, office furniture and workstations
• Liaise with other departments and other PHIs such as IT, Finance and HR for administrative support duties
• Provide general administration support to the team such data collation for MOH reports
• Provide support in the forecast of drug quantity to purchase for both national contracts and institutional contracts
• Source for non-formulary drugs from other PHIs (on loan or purchase basis) or directly purchase from the vendors
• Ensure that procurement of products are always carried out in a fair and objective manner in compliance with procurement policies
• Verify all purchase documents have approved authorities and correct information indicated before processing Purchase Orders (POs)
• Generate and send out approved PO to vendors
• Create/ delete/ amend PO as and when required
• Trigger stock delivery & monitor stock delivery status and ensure timely delivery of supplies
• Resolve purchase and delivery discrepancies
• Track suppliers' performance through systematic monitoring and constantly looking for better ways to improve suppliers' performance.

Requirements

• Diploma / Advanced / Higher / Graduate Diploma in Supply Chain or related discipline with at least 2 years of relevant experience, preferably with experience in pharma procurement.
• Proficient in Ariba/Sesami and SAP MM modules.
• Sound knowledge of procurement cycle and governance.
• Strong interpersonal and communication skills.