Assistant to the CEO

CREATION COLLECTIVE PTE. LTD.; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Triangle Group is seeking an Executive Assistant to support the CEO, ensuring chaos becomes a clean itinerary and that high-level priorities run smoothly.

Based in Singapore, the role covers calendar, inbox triage, meeting prep, travel arrangements for the CEO and family, and confidential handling of sensitive information. The right candidate will have prior EA experience, excellent organisation and communication skills, and comfort working autonomously in a fast-paced environment.

Qualifications

• Prior experience as an executive or personal assistant.
• Able to work with high autonomy and provide sound judgment.
• Excellent organisational and communication skills.
• Based in Singapore, willing to travel within Southeast Asia as needed.

Responsibilities

• Be the first point of contact for the CEO, filtering escalations and handling other tasks.
• Manage the CEO's calendar, spot conflicts, and reprioritise without frequent sign-off.
• Prepare briefings for meetings or calls with who, what, why.
• Triage the CEO's inbox, reply or delegate as appropriate.
• Book and manage travel incl. flights, hotels, visas, ground transport, and reservations for CEO and family.
• Track decisions and action items from meetings and report progress.
• Handle personal errands and lifestyle logistics as needed.
• Ensure confidentiality and protect the family’s privacy at all times.

Skills

Executive assistant experience

Autonomy & judgment

Organisational skills

Written & verbal communication

Discretion & calm under change

Travel readiness

Tools

Google Workspace

Outlook

Travel booking tools

Job description

About Us

Triangle Group (formerly operating as Creation Collective) is a dynamic live entertainment touring company bringing world-class experiences to audiences across Asia-Pacific. With a growing footprint in Singapore, Hong Kong, Indonesia, Malaysia, Thailand, Taiwan and Australia, we curate and deliver innovative touring IPs that connect fans with the artists and experiences they love. As we grow, we're looking for an Executive Assistant to support our CEO - keeping multiple plates spinning so he can focus on building the business. If you can turn chaos into a clean itinerary, this is the place for you.

What You’ll Own

• Point of contact: be the first point of contact for the CEO, filtering out what gets escalated and handling everything else yourself.

• Calendar ownership: manage the CEO's schedule; spot conflicts early and reprioritise without needing sign-off each time; liaise with the principal’s wife for scheduling personal events.

• Meeting preparation: where necessary share a short briefing ahead of every meeting or call - who, what, why.

• Inbox management: triage the CEO’s emails, flagging high-priority and time-sensitive items. Reply to or delegate messages on his behalf where appropriate.

• Travel: book and manage both business and leisure travel, including flights, hotels, visas, ground transport, scheduling meetings, restaurant reservations for the CEO and his family.

• Follow-through: track decisions and action items from meetings and chase stakeholders; ensure items are reported in a timely manner.

• Personal errands: could be shopping, gifts, appointments, restaurant reservations, party planning and other lifestyle logistics.

• Household management:. Ensure all tech items and plans are working effectively.

• Other administrative work: filing expenses, managing paperwork as required for banking, health and travel insurance. Work to ensure all visa related matters are handled on time - for principal and all dependents (family members, helper).

• Confidentiality: handle sensitive business information with discretion and protect the family’s privacy at all times.

What You Bring

• Prior experience as an executive or personal assistant, ideally supporting a senior executive or UHNW family.

• Strong Comfortable with high autonomy - proven judgment on what to decide yourself versus escape

• Excellent organisational skills

• Strong written and verbal communication skills

• Comfortable with technology and proficient with the Apple universe (iPhone, macbook, iMac and iOS)

• Proficient with standard calendar, email, and travel-booking tools (e.g. Google Workspace/Outlook, travel platforms)

• Comfortable liaising directly with a principal's spouse and children, not just the principal.

• Highly discreet, trustworthy, and calm under changing plans.

• Based in Singapore, able to travel within Southeast Asia as needed.