Assistant Operations Manager

Moove Media; Singapore; On-site; SGD 42,000 - 72,000; Full time

Job summary

Moove Media in Singapore is seeking a capable Operations and Compliance executive to support end-to-end advertising operations across taxi, bus, rail, and interchange platforms.

You will build strong relationships with authorities and asset owners, ensure regulatory compliance, coordinate installations, manage documentation, and contribute to process improvements and ESG initiatives.

Qualifications

• Degree or equivalent qualification, preferably in Electrical or Mechanical Engineering.
• Minimum one year of experience in regulatory licensing, media operations, or project management.
• Proficient in Microsoft Office and comfortable with operational systems.
• Willingness to work outside office hours for project rollouts.

Responsibilities

• Maintain partnerships with authorities and asset owners to facilitate operational delivery.
• Plan, coordinate, and supervise advertisement installation, maintenance, and removal.
• Prepare regulatory applications and lodgement forms promptly.
• Verify job completion, service delivery, and POD, and maintain documentation.
• Manage contractor performance and ensure SLA compliance through diversified sourcing.
• Execute procurement workflows: review quotations, process POs, and verify goods/services for payment.
• Prepare regulatory and operational reports, including progress updates and audit logs.
• Coordinate with vendors and stakeholders across project phases, including after-hours work.

Skills

Regulatory compliance

Stakeholder management

Operations coordination

Project management

Documentation & reporting

Analytical writing

Education

Engineering degree (Electrical or Mechanical)

Tools

MS Office

Job description

This role supports end-to-end advertising operations across taxi, bus, rail, and bus interchange platforms. It requires expertise in regulatory compliance, operational coordination, and stakeholder management.

Job Description

1. Regulatory Compliance & Stakeholder Management

• Maintain strong partnerships with authorities, such as LTA, BCA, SCDF, asset owners, and contractors to facilitate operational delivery.
• Engage authorities and asset owners to streamline approval processes and support non-fare revenue initiatives.
• Ensure compliance with statutory regulations (WSH, PDPA, Fire Safety) and group reporting standards.

2. Asset & Campaign Operations

• Manage static and digital advertising inventory to support sales demand and maximise utilisation.
• Plan, coordinate, and supervise advertisement installation, maintenance, and removal.
• Prepare and submit regulatory applications and lodgement forms promptly.
• Verify job completion, service delivery, and Proof of Delivery (POD), and maintain complete documentation.
• Manage contractor performance and ensure SLA compliance through diversified sourcing.
• Execute procurement workflows: review quotations, process POs, and verify goods/services for payment.

4. Reporting & Administration

• Prepare regulatory and operational reports, including progress updates and audit logs.
• Prepare regulatory and operational reports, including progress updates, audit logs, and monthly administrative reports.
• Prepare monthly operational and administrative reports.
• Maintain documentation, stock-take records, and audit compliance.

5. Projects & Improvements

• Coordinate with vendors and stakeholders throughout project phases, including work outside office hours, such as nights, public holidays, and weekends, when required.
• Support system and product rollouts, including testing and implementation.
• Identify and implement improvements to enhance productivity, reduce costs, and support ESG sustainability.

6. Perform other duties as assigned.

Job Requirement

• Education: Degree or equivalent qualification, preferably in Electrical or Mechanical Engineering.
• Experience: Minimum one year of experience in regulatory licensing, media operations, or project management. Fresh graduates may be considered for a Senior Executive position.
• Technical Skills: Proficient in Microsoft Office and comfortable working with operational systems and digital platforms.
• Attributes: Diplomatic, meticulous, and results-oriented, with strong writing and analytical skills.
• Flexibility: Willing to work outside office hours for project rollouts, when required.