Assistant Manager, Shipping (Central/6k/5 days)

RECRUIT FAST PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

RECRUIT FAST PTE. LTD. in Singapore is seeking a seasoned shipping documentation specialist to manage and optimize documentary processes for international shipments. The role focuses on accuracy, compliance, and timely delivery of trade documents.

The ideal candidate brings 5+ years of hands-on experience with export/import regulations, strong communication skills, and the ability to mentor junior staff while improving workflows and controls.

Qualifications

• Diploma or Degree in logistics or a relevant discipline.
• Minimum 5 years of experience managing shipping documentation.
• In-depth knowledge of import/export regulations and compliance requirements.
• Proficiency in using export documentation software and platforms.
• Strong problem-solving skills with attention to detail.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple tasks efficiently across diverse skill areas.

Responsibilities

• Stay updated on international trade and shipping documentation regulations to ensure compliance.
• Manage shipment documentation including commercial invoices, packing lists, letters of credit (LC), certificates of origin (COO), and other customer-specific documents.
• Develop and implement process improvements to increase documentation accuracy, speed, and cost efficiency.
• Maintain organized records and files of all shipping documents and correspondence to prevent delays and customs issues.
• Conduct routine verification of shipping documents for compliance audits.
• Identify and resolve potential compliance risks related to shipping documentation.
• Apply corrective measures to minimize compliance problems and ensure document accuracy.
• Communicate with customers and external parties to gather necessary information and resolve discrepancies.
• Train and mentor shipping staff on proper documentation practices and compliance standards.

Skills

Shipping documentation

Compliance knowledge

Communication skills

Problem solving

Record keeping

Education

Diploma/Degree in logistics

Tools

Export documentation software

Job description

Responsibilities:

• Stay updated on international trade and shipping documentation regulations to ensurecompliance.
• Manage shipment documentation including commercial invoices, packing lists, letters of credit (LC), certificates of origin (COO), and other customer-specific documents.
• Develop and implement process improvements to increase documentation accuracy, speed, and costefficiency.
• Maintain organized records and files of all shipping documents and correspondence to prevent delays and customs issues.
• Conduct routine verification of shipping documents for compliance audits.
• Identify and resolve potential compliance risks related to shipping documentation.
• Apply corrective measures to minimize compliance problems and ensure document accuracy.
• Communicate with customers and external parties to gather necessary information and resolve discrepancies.
• Train and mentor shipping staff on proper documentation practices and compliance standards.

Required competencies and certifications:

• Diploma or Degree in logistics or a relevant discipline.
• Minimum 5 years of experience managing shipping documentation.
• In-depth knowledge of import/export regulations and compliance requirements.
• Proficiency in using export documentation software and platforms.
• Strong problem-solving skills with attention to detail.
• Excellent communication and relationship-building abilities.
• Ability to manage multiple tasks efficiently across diverse skill areas.