Assistant Manager / Senior Executive, Programme Executive

Nanyang Technological University; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

NTU Singapore is seeking a versatile professional to provide executive support while driving business development. The role blends calendar management, invoicing, and coordinating inquiries with client outreach and sales activities.

You will work across admin tasks and sales calls, build a strong pipeline, meet KPI targets, and collaborate with campus partners. A diploma or degree is welcome but not required; strong communication and organisational skills are essential.

Qualifications

• 1–4 years across admin, exec support, operations, sales, or customer-facing roles.
• Strong organisational and communication skills with attention to detail.
• Confident, professional communicator for stakeholders and clients.
• Ability to manage multiple priorities and work independently.

Responsibilities

• Manage leadership calendars, meetings, and travel logistics.
• Process quotations and invoices, and track approvals.
• Route in-principle approvals and coordinate facilities and vendors.
• Lead outbound outreach and respond to inbound inquiries to qualify opportunities.
• Maintain CRM pipeline and report progress to leadership.

Skills

Organisational skills

Communication

Client engagement

Sales outreach

Education

Diploma or degree welcome

Tools

Microsoft Office

Google Workspace

Job description

AI Singapore (AISG) is a national AI programme launched by the National Research Foundation (NRF), Singapore, to build and anchor deep national capabilities in AI. AISG is supported through a government-wide partnership including the NRF, Ministry of Digital Development and Information (MDDI), Infocomm Media Development Authority (IMDA), Economic Development Board (EDB) and Enterprise Singapore (ESG). We bring together research institutions and the vibrant ecosystem of AI start-ups and companies to support impactful research, develop talent, and power Singapore's AI efforts. This position will be hosted at the Nanyang Technological University (NTU) under VP (Artificial Intelligence & Digital Economy)’s office and we welcome you to join our community.

About the Role

We're looking for a versatile, high-energy professional to take on a dual-function role that blends executive support with business development. This position suits someone seeking broad exposure - supporting senior leadership on one side while building commercial skills through direct client engagement on the other. It's ideal for someone organised enough to run an office and personable enough to run a sales call. We value capability and drive over formal qualifications. A degree is welcomed but not required - what matters is your ability to juggle priorities, communicate confidently, and get things done.

Key Responsibilities

Executive & Administrative Support

• Manage and maintain leadership calendars, scheduling meetings, resolving conflicts, and protecting time for priorities.
• Process quotations and invoices, ensuring accurate documentation and timely payment follow-through.
• Prepare and route requests for in-principle approvals, tracking each to sign-off.
• Coordinate facility and conference room bookings, securing necessary approvals.
• Liaise with internal teams, partners, and vendors to keep day-to-day operations running smoothly.
• Handle general administrative support and ad-hoc tasks as needed.

Sales & Business Development

• Proactively identify and qualify new business opportunities through outbound calls, email campaigns, and social outreach (e.g. LinkedIn).
• Respond promptly to inbound leads and website inquiries to assess fit.
• Conduct remote product presentations and demos that speak to prospect needs.
• Maintain a clean, accurate pipeline in the CRM (Open-sourced), logging all interactions.
• Guide qualified prospects through early-to-mid sales stages, handle objections, and close the sales.
• Partner with Marketing to refine lead-gen campaigns and messaging.
• Meet monthly/quarterly KPIs targets.

Job Requirements

• 1-4 years of experience across administrative, executive-support, operations, sales, or customer-facing roles (a mix of both is a plus but not required).
• Strong organisational skills, reliability, and attention to detail - able to context-switch between admin tasks and sales calls without dropping the ball.
• Confident, professional communicator comfortable speaking with stakeholders and prospective clients alike.
• Sound judgement and resourcefulness; able to anticipate needs and solve problems independently.
• Comfortable with rejection and persistence in a target-driven environment.
• Working knowledge of quotation, invoicing, and approval workflows.
• Proficiency in Microsoft Office and Google Workspace.
• Diploma, degree, or equivalent practical experience are welcome to apply.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution

NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes - the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering - and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.