Assistant Manager/ Senior Executive, Office of DGCMIO (Research) (Contract)

SingHealth; Singapore; On-site; SGD 54,000 - 80,000; Full time

Job summary

SingHealth invites applications for an Assistant Manager/Senior Executive to serve as the secretariat for the Institutional Research Data Board (IRDB) and SingHealth Data Access Committee (SDAC).

In this role you will oversee application management, screenings for conformance, and governance records while supporting data access policies and cross-institutional research initiatives within the SingHealth Duke-NUS Academic Medical Centre.

Qualifications

• Bachelor's Degree in a healthcare, science, or engineering
• Familiarity with data analysis tools would be advantageous
• Strong verbal and written communication skills
• Detail-oriented with strong organisational abilities
• Ability to navigate ambiguity and adapt to shifting priorities

Responsibilities

• Manage full lifecycle of IRDB and SDAC operations including application management and screening submissions
• Maintain auditable records of governance decisions and correspondence
• Support formulation of policies and SOPs across IRDB/SDAC and SDIRP ecosystem
• Assist in budgeting, procurement, and charging models for IRDB/SDAC initiatives
• Coordinate with research teams, IT, and data engineering for cross-institutional projects
• Deliver quality customer service to internal and external stakeholders

Skills

Secretariat experience

Research administration

Data management

Communication skills

Organizational skills

Ambiguity handling

Education

Bachelor's Degree in healthcare/science/engineering

Tools

Data analysis tools

Job description

Join SingHealth's Office of Deputy Group Chief Medical Informatics Officer (Research) and play a key role at the intersection of research, data governance, policy, and technology. This is an opportunity to help shape how de-identified and anonymised research data is accessed and governed across SingHealth Duke-NUS Academic Medical Centre, contributing to next-generation data governance models that enable timely, proportionate, and responsible access to data for healthcare research.

We are seeking an Assistant Manager/ Senior Executive to serve as the secretariat for the Institutional Research Data Board (IRDB) and SingHealth Data Access Committee (SDAC), managing day-to-day operations and providing comprehensive governance, operational, and administrative support. You will be the primary point of contact for IRDB Committee members and applicants, ensuring that research data access processes are efficient, compliant, and well-documented.

What You Will Do:

As secretariat, you will manage the full lifecycle of IRDB and SDAC operations, overseeing application management and tracking, performing completeness checks and screening submissions for conformance to IRDB criteria, and managing duplication and conflict workflows.

You will ensure timely processing across all workflow stages, maintain accurate and auditable records of governance decisions and correspondence, and facilitate the smooth transition of projects to the relevant internal teams as required.

On the governance and policy side, you will support the formulation of policies and Standard Operating Procedures (SOPs) across IRDB, SDAC and other related areas, including policies governing research data access, use, and sharing within the SingHealth Data Science, Innovation and Research Platform (SDIRP) ecosystem. You will support compliance with SingHealth and Ministry of Health regulations, particularly in areas related to data privacy, security, and ethical research conduct.

Beyond governance, you will plan and coordinate new initiatives related to IRDB, liaise with research teams, IT personnel, and data engineering counterparts to facilitate collaborative initiatives and support cross-institutional research and data sharing efforts. You will handle financial and procurement matters for IRDB and SDAC initiatives, assist in monitoring finances, and support preparation of the IRDB and SDAC charging model. Day-to-day responsibilities also include supporting IRDB committee members, maintaining organised records and tracking logs, and supporting work process integration across teams, and delivering quality customer service to both internal and external stakeholders.

As the Office expands its capabilities, you will have opportunities to grow into adjacent domains spanning governance, data, and platform development.

Job Requirements

• Bachelor's Degree in a healthcare, science, or engineering
• Relevant working experience preferably in research administration, secretariat functions, or data management
• Applicants with at least 2 years of relevant working experience can be considered for the position of Assistant Manager
• Familiarity with data analysis tools and methods would be advantageous
• A keen interest in the application of data and AI in healthcare
• Strong verbal and written communication and interpersonal skills
• Detail-oriented with strong organisational and multitasking abilities
• Ability to navigate ambiguity and adapt to shifting priorities