Assistant Manager / Senior Assistant Manager, Academic Programmes Administration (FCB)

Singapore Institute of Technology; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Singapore Institute of Technology is seeking an Assistant Manager / Senior Assistant Manager in Academic Programmes Administration (FCB) to support the Food, Chemical and Biotechnology (FCB) Cluster. You will oversee programme operations, budgeting, timetabling, and coordination with faculty and students to ensure smooth delivery of modules and events.

You will collaborate across divisions to optimise processes, prepare reports, and support accreditation and reviews.

Qualifications

• Degree or higher education or extensive relevant experience in lieu of degree.
• Prior experience in a similar academic administration role or educational environment preferred.
• Proficient in Microsoft Office and strong written and verbal communication.

Responsibilities

• Plan and manage operations of programmes and modules.
• Plan and monitor programme budgets, expenditures and assets.
• Administer timetable/scheduling and facility bookings.
• Handle module registrations, exemptions, withdrawals, leave of absence and related admin tasks.
• Assist in collection of results and preparation of reports and presentations.
• Administer procurement processes.
• Organise assessments and events such as briefings, talks, workshops and dialogues.
• Coordinate outreach and administrative tasks for programmes as assigned.
• Serve as liaison to faculty, students, internal divisions and external stakeholders.
• Plan and organise meetings and serve as secretariat at Cluster/Programme/Committee level.
• Participate in reviewing and improving academic processes and systems.

Skills

Communication skills

Independent/team player

Adaptability

Automation tools familiarity

Education

Degree or higher/equivalent experience

Tools

Microsoft Office

Systems Thinking

Lean Transformation

Job description

Assistant Manager / Senior Assistant Manager, Academic Programmes Administration (FCB)

The role is part of the Food, Chemical and Biotechnology (FCB) Cluster under the Academic Programmes Administration Division and will provide administrative support to the Cluster and Division in the areas listed below.

Key Responsibilities

• Plan and manage the operations of programme and modules.
• Plan, manage and monitor programme operational budget, expenditure and assets.
• Administer and coordinate timetabling/scheduling of classes, as well as assist in booking of facilities.
• Administer module registration, exemptions, withdrawals, leave of absence and other administrative procedures.
• Assist in the collation and submission of results, and preparation of reports and presentations.
• Administer procurement processes.
• Organise and manage assessments and events such as briefings, talks, workshops and dialogues sessions.
• Manage the outreach and administrative tasks for the programmes as assigned.
• Serve as a liaison point and provide administrative support to faculty members, students, internal divisions and external stakeholders.
• Plan and organize meetings and serve as secretariat for meetings convened at Cluster/Programme/Committee level.
• Participate in the review and improvement of academic work processes and systems, in line with the Cluster’s and Division’s strategic and operating plans.
• Plan and organise programme accreditation.
• Handle general feedback from students and public.
• Work closely with counterparts across programmes and divisions.
• Undertake other programme support assignments as required by Cluster, Programme or Head of Division.

Requirements

• A Degree from a recognised Institute of Higher Learning, or extensive skills or experience in lieu of a degree.
• Preferably with experience in a similar position or educational environment, with exposure to systems and operational work.
• Proficient in Microsoft Office (Excel, Powerpoint, Word).
• Good written and communication skills.
• A highly motivated and adaptive individual, who is able to work independently yet cohesively within a team, in a fast-paced and dynamic environment.
• Familiarity with automation tools, Systems Thinking and Lean Transformation models would be an advantage.