Assistant Manager/ Manager, CEO Office

National University of Singapore; Singapore; On-site; SGD 65,000 - 95,000; Full time

Job summary

The National University of Singapore is seeking an Assistant Manager/Manager to join the CEO Office administration. You will drive operational excellence, coordinate with the Board and senior leadership, and ensure professional communications and seamless logistics.

You will manage board meetings, prepare materials, draft minutes, handle action tracking, and support budgeting, procurement, and filing. The role demands discretion and strong organizational skills in a busy university environment.

Qualifications

• Minimum 8 years of relevant work experience in Personal Assistant/Executive Assistant roles.
• At least 3 years directly supporting Senior Management.
• Strong writing skills for detailed minutes and reports.

Responsibilities

• Secretariat to Board of Directors and Meetings: scheduling, logistics, materials, and minutes.
• Executive and Administrative Support to Senior Management: meetings, reports, filings.
• General Administration: budgeting support, procurement, vendor management, office operations.

Skills

Executive support

Meeting coordination

Stakeholder management

Education

Diploma in Secretarial Studies

Degree in Business Administration

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

NUS-ISS is seeking a resourceful and meticulous Assistant Manager/ Manager to join the administration of CEO Office. In this role, you will drive operational excellence and administrative execution, ensuring seamless coordination between CEO, Board of Directors, and other internal stakeholders through high-level logistical planning and professional communications.

How you'll make an impact

Secretariat to Board of Directors and Meetings:

• Coordinate Board meetings that include meeting scheduling, logistics arrangements and administrative support.
• Prepare, consolidate and circulate Board meeting materials.
• Accurately record and draft detailed minutes and ensure timely circulation to attendees.
• Track and follow-up on action items to ensure organizational accountability and timely closure.

Executive and Administrative Support to Senior Management:

• Manage meeting arrangements and expense claims.
• Support the preparation of reports, presentations, and/or other business materials.
• Ensure proper documentation and filing of key records.

General Administration:

• Support departmental budgeting and oversee the end-to-end procurement process, vendor management and invoice verification in compliance with internal policies.
• Ensure smooth and efficient office operations in the management of office supplies and stationeries and provide support to staff.
• Participate in projects and undertake other duties instructed by CEO's Office as and when required.

What Makes you Shine

• Diploma in Secretarial Studies/ Degree in Business Administration.
• Minimum 8 years of relevant work experience in Personal Assistant/ Executive Assistant capacity, with at least 3 years directly supporting Senior Management.
• Possess strong writing skills for detailed minutes writing.
• Armed with excellent organizational and stakeholder management skills.
• Being resourceful to resolve issues and challenges and able to prioritize and manage multiple assignments/ projects.
• Be discreet and professional in handling confidential information.

More Information

Job requisition ID : 33313