Admin Manager (Administration / Facility Management)

ea recruitment pte. ltd.; Singapore; On-site; SGD 61,380 - 72,540; Full time

Benefits offered by this job

Excellent Welfare and Benefits

Career progression

Variable Bonus

Job summary

ea recruitment pte. ltd. is seeking a Facility Manager in Singapore to oversee facility management services. This role includes managing teams, coordinating maintenance, and ensuring the quality of service operations.

The successful candidate will have a Bachelor’s degree in Facility Services and 3 to 5 years of experience managing a commercial portfolio. The position offers a salary of $5500 - $6500 plus AWS and Variable Bonus.

Qualifications

• 3 to 5 years of experience managing a commercial portfolio.
• Strong leadership skills and ability to manage teams effectively.

Responsibilities

• Oversee facility management services ensuring continuity.
• Lead facilities and administration teams for service quality.
• Coordinate repairs and engage vendors for maintenance.

Education

Bachelor's degree in Facility / Building Services or equivalent experience

Job description

Overview

• MNC Company
• Basic $5500 - $6500 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Lorong Chuan (walking distance from MRT station)
• Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.
• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.
• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.
• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.
• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.
• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.
• Works with outside real estate brokers to select suitable site locations.
• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.
• Establishes deadlines, manages to milestones, monitors and reports progress of projects.
• Communicates with contractors, building managers, and architects to design space and manage projects.
• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.
• Thoroughly evaluates site due diligence analyses for relocation and occupancy.
• Manages architects/engineers for schematic, development, design and construction documents.
• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.
• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.
• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.
• Works with outside consultants to reduce real property tax obligation.
• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.
• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.
• Position will require travelling within Singapore between 3 locations.
• Other duties as assigned.

Job Requirements

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.
• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.