Assistant Manager / Executive, Office Administration - 4-Month Temp - #HJZ

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a proactive Assistant Manager / Executive, Office Administration to join a leading healthcare institution on a 4-month temporary contract in Singapore. You will support office space planning, retail management, estate operations, procurement and improvement projects within the hospital campus.

The role focuses on coordinating space usage, managing tenancy and retail-related activities, and overseeing facilities-related procurement while collaborating with

Qualifications

• Diploma or degree in Business Administration or related field.
• 1-2 years of relevant experience in office administration or facilities management.
• Strong interpersonal and stakeholder management skills.
• Good organisational and problem-solving abilities.
• Proficient in Microsoft Excel and PowerPoint.
• Able to manage multiple tasks with internal and external stakeholders.
• Proactive, independent and detail-oriented.

Responsibilities

• Manage day-to-day office operations including seating, meeting rooms, AV systems.
• Coordinate office relocation and space planning projects.
• Review processes to ensure compliance with government and hospital standards.
• Support tenancy management, occupancy and rental reporting.
• Coordinate furniture, equipment procurement and facilities-related items.
• Assist with improvement projects and ad-hoc duties.

Job description

Looking to join a leading healthcare institution and gain hands-on exposure in office, retail and estate management? This could be the opportunity for you! We are looking for a proactive and organised Assistant Manager / Executive, Office Administration to join us on a 4-month temporary contract, supporting office space planning, retail management, estate operations, procurement and improvement projects within the hospital campus.

Key Responsibilities

Office Space Management

• Manage day-to-day office operations, including seating arrangements, meeting rooms, AV systems and staff pantry facilities.
• Liaise with Facilities Management teams on office maintenance and related operational matters.
• Coordinate and support office relocation, renovation and space planning projects.
• Review existing processes and workflows to ensure compliance with government and hospital standards and guidelines.
• Identify areas for improvement and recommend practical solutions.
• Support the setup and procurement activities for the upcoming TTSH Pavilion building.

Retail Management

• Manage tenancy-related matters, including monitoring occupancy and rental information.
• Compile and maintain occupancy and rental reports and support lease management activities.
• Liaise with internal stakeholders, tenants and external parties to gather feedback and resolve issues.
• Support initiatives to enhance retail services and improve user experience.
• Work with relevant stakeholders and government agencies to implement new retail initiatives and technologies.

Estate Management

• Oversee hospital campus amenities and coordinate the procurement of furniture, equipment and other facilities-related items.
• Work with internal stakeholders to coordinate maintenance schedules and requirements.
• Support various operational and improvement projects.
• Perform other ad-hoc duties and projects as assigned.

Requirements

• Minimum Diploma or Degree in Business Administration, Business Management, Facilities Management, Hospitality Management, Real Estate, Property Management or other relevant disciplines.
• Candidates with 1-2 years of relevant experience in office administration, facilities management, space planning, retail/tenancy management or project coordination are preferred.
• Strong interpersonal and stakeholder management skills.
• Good organisational and problem-solving abilities.
• Proficient in Microsoft Office, particularly Excel and PowerPoint.
• Able to manage multiple tasks and work effectively with internal and external stakeholders.
• Proactive, independent and detail-oriented.

We regret to inform that only suitable candidates will be shortlisted for an interview.