Assistant Factory Manager

Conexus Studio Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Conexus Studio Pte Ltd in Singapore is seeking a Process & Production Coordinator to oversee production progress, document control, and material procurement across carpentry projects. You will monitor timelines, resolve bottlenecks, and prepare weekly reports for the Factory Director.

You will review drawings, ensure timely distribution, monitor costs, and provide technical guidance on fabrication methods. The role emphasizes safety compliance and quality assurance for all construction elements.

Responsibilities

• Timeline Management: Monitor and track weekly production progress against timelines to ensure project milestones are met.
• Roadblock Resolution: Identify production bottlenecks, such as material shortages, technical issues or information gaps and lead efforts to find solutions to keep the project moving forward.
• Weekly Coordination: Conduct weekly progress meetings with the Production Coordinator and Carpenter Leads to discuss targets and resolve ongoing problems.
• Management Reporting: Prepare and submit weekly progress reports to the Factory Director, showing key metrics, project status and potential risks.
• Drawing Management: Review, index, and control versions of all incoming construction drawings. Maintain a well-organized archive for both digital and physical documents.
• Distribution: Ensure updated construction drawings a redistributed on time to respective Carpenter Leads to avoid lapses and rework.
• Cost Monitoring: Spot changes in drawings that affect material use or labor hours. Inform the Factory Director about these changes for commercial review and tracking.
• Technical Guidance: Offer expert advice in carpentry, joinery, and custom fittings. Act as a consultant to the internal team on fabrication methods and detailing.
• Quality Assurance: Ensure that all construction elements meet high aesthetic standards and structural requirements.
• Safety Documentation: Prepare and submit necessary administrative& safety documents including Name List, Risk Assessments, Safe Work Procedures and Method Statements for submission and approval.
• Regulatory Compliance: Assist the Factory Director in ensuring the facility operates in line with the latest WSH regulations and company safety standards.

Job description

Job Responsibilities

1. Production Progress Tracking and Reporting

• Timeline Management: Monitor and track weekly production progress against timelines to ensure project milestones are met.
• Roadblock Resolution: Identify production bottlenecks, such as material shortages, technical issues or information gaps and lead efforts to find solutions to keep the project moving forward.
• Weekly Coordination: Conduct weekly progress meetings with the Production Coordinator and Carpenter Leads to discuss targets and resolve ongoing problems.
• Management Reporting: Prepare and submit weekly progress reports to the Factory Director, showing key metrics, project status and potential risks.

2. Document Control and Technical Revisioning

• Drawing Management: Review, index, and control versions of all incoming construction drawings. Maintain a well-organized archive for both digital and physical documents.
• Distribution: Ensure updated construction drawings a redistributed on time to respective Carpenter Leads to avoid lapses and rework.
• Cost Monitoring: Spot changes in drawings that affect material use or labor hours. Inform the Factory Director about these changes for commercial review and tracking.

3. Material Procurement and Monitoring

• PR Verification: Check all procurement requests against project material specifications to ensure technical accuracy and prevent wastage.
• Procurement Execution: Handle the procurement of raw materials, hardware, and special fittings needed for just-in-time production.
• Long-Lead Monitoring: Track long-lead items to ensure they arrive on time and prevent assembly delays.

4. Subject Matter Expertise

• Technical Guidance: Offer expert advice in carpentry, joinery, and custom fittings. Act as a consultant to the internal team on fabrication methods and detailing.
• Quality Assurance: Ensure that all construction elements meet high aesthetic standards and structural requirements.
• Problem Solving: Address construction challenges by providing creative and practical solutions for complex designs.

5. Administrative and Safety Compliance

• Safety Documentation: Prepare and submit necessary administrative& safety documents including Name List, Risk Assessments, Safe Work Procedures and Method Statements for submission and approval.
• Regulatory Compliance: Assist the Factory Director in ensuring the facility operates in line with the latest WSH regulations and company safety standards.