Assistant Director, Administration & Operations

Nanyang Technological University Singapore; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

NTU Singapore's Air Traffic Management Research Institute invites an Assistant Director, Administration to lead administrative policies, budgeting, HR and programme governance. You will oversee financial reporting, procurement, and compliance, while coordinating senior committees and external partnerships.

You will manage staff, engage with university leadership and funding bodies, and drive timely delivery of research objectives within NTU policies.

Qualifications

• Bachelor’s Degree in Business Administration, Finance, Public Policy, Human Resource Management, or a related field.
• Postgraduate qualifications (e.g., MBA, MPA) will be advantageous.

Responsibilities

• Lead the development, implementation and review of administrative policies, processes and operational plans.
• Oversee budget planning, expenditure monitoring, claims, financial reporting and audit readiness in accordance with NTU policies and funding requirements.
• Coordinate recruitment, onboarding, contract renewal, performance appraisal and other HR matters for research and administrative staff.
• Supervise and develop the administrative team, allocate responsibilities and ensure effective service delivery.
• Coordinate Governing Council and Scientific Advisory Panel appointments, meetings, papers, minutes, decisions and follow-up actions.
• Establish and maintain systems for monitoring research programme budgets, milestones, KPIs, deliverables, risks and contractual obligations.
• Coordinate programme reviews, claims, audits and submissions to funding agencies and oversight bodies.
• Manage the administrative coordination of MOAs, Project Agreements, Variation Agreements, MOUs, NDAs and other institutional agreements with NTU corporate offices and external partners.
• Maintain appropriate registers, records and evidence trails for governance, finance, agreements, programme reporting and compliance.
• Act as a key liaison with NTU corporate offices, government agencies, funding bodies, academic institutions and industry partners.
• Coordinate institutional communications, events, website content and outreach activities in accordance with NTU policies.
• Provide advice and administrative support to the Director and Institute Management Team on operational, governance and programme matters.

Skills

Financial management

HR management

Corporate communication

Administrative skills

Data analysis

Education

Bachelor’s degree in business/admin/related field

MBA/MPA advantageous

Job description

NTU Singapore's Air Traffic Management Research Institute invites an Assistant Director, Administration to lead administrative policies, budgeting, HR and programme governance. You will oversee financial reporting, procurement, and compliance, while coordinating senior committees and external partnerships.

You will manage staff, engage with university leadership and funding bodies, and drive timely delivery of research objectives within NTU policies.