Administration & Governance Lead - Research Institute

Nanyang Technological University; Singapore; On-site; SGD 110,000 - 170,000; Full time

Job summary

ATMIRI at NTU, Singapore, seeks an Assistant Director, Administration to lead governance, finance, HR and research programme administration. You will oversee budgets, recruit and develop staff, manage agreements and coordinate external collaborations with NTU offices and partners.

You will report to the Director and support the Institute Management Team, ensuring compliance with NTU policies and funding requirements while driving operational excellence in a fast-growing research centre.

Qualifications

• Recognised Bachelor's Degree in Business Administration, Finance, Public Policy, Human Resource Management, or a related field.
• Postgraduate qualifications (e.g., MBA, MPA) will be advantageous.
• Minimum 8 years of relevant working experience in administrative management, financial oversight, HR management, or research programme administration.

Responsibilities

• Lead the development, implementation and review of administrative policies, processes and operational plans.
• Oversee budget planning, expenditure monitoring, claims, financial reporting and audit readiness in accordance with NTU policies and funding requirements.
• Coordinate recruitment, onboarding, contract renewal, performance appraisal and other HR matters for research and administrative staff.
• Supervise and develop the administrative team, allocate responsibilities and ensure effective service delivery.
• Coordinate Governing Council and Scientific Advisory Panel appointments, meetings, papers, minutes, decisions and follow-up actions.
• Establish and maintain systems for monitoring research programme budgets, milestones, KPIs, deliverables, risks and contractual obligations.
• Coordinate programme reviews, claims, audits and submissions to funding agencies and oversight bodies.
• Manage the administrative coordination of MOAs, Project Agreements, Variation Agreements, MOUs, NDAs and other institutional agreements with NTU corporate offices and external partners.
• Maintain appropriate registers, records and evidence trails for governance, finance, agreements, programme reporting and compliance.
• Act as a key liaison with NTU corporate offices, government agencies, funding bodies, academic institutions and industry partners.
• Coordinate institutional communications, events, website content and outreach activities in accordance with NTU policies.
• Provide advice and administrative support to the Director and Institute Management Team on operational, governance and programme matters.

Skills

Financial management

HR management

Corporate communication

Administrative skills

Data analysis

Education

Bachelor's Degree in Business Administration, Finance, Public Policy, HRM or related field

MBA/MPA advantageous

Tools

Financial management tools

Marketing platforms

Job description

ATMIRI at NTU, Singapore, seeks an Assistant Director, Administration to lead governance, finance, HR and research programme administration. You will oversee budgets, recruit and develop staff, manage agreements and coordinate external collaborations with NTU offices and partners.

You will report to the Director and support the Institute Management Team, ensuring compliance with NTU policies and funding requirements while driving operational excellence in a fast-growing research centre.