Admin Executive

NEW OPERA SINGAPORE LTD.; Singapore; On-site; SGD 39,000 - 50,000; Full time

Benefits offered by this job

CPF contributions

Benefits

Job summary

New Opera Singapore is seeking an Arts Administrator to support our artistic vision, overseeing planning and execution of performances, competitions, workshops, and other arts initiatives. Based at Bugis, Singapore, the role involves administrative operations and close collaboration with the artistic team.

The position covers admin support, event management, marketing and promotion, HR coordination, and grant writing, with standard hours and flexibility during events.

Responsibilities

• Administrative support: maintain records, databases, registrations, and documentation.
• Event and programme management: plan logistics, coordinate arrangements, and oversee event operations.
• Marketing and promotion: assist campaigns, manage social media, and prepare publicity materials.
• Human resources and staff coordination: assist recruitment, onboarding, and scheduling for events.
• Grant and proposal writing: research opportunities and assist with proposals and reporting.

Job description

Roles & Responsibilities

Position: Arts Administrator
Location: Bugis, Singapore
Employment Type: Full-Time

About the Role

Are you passionate about the arts and culture? Do you enjoy organising events, coordinating programmes, and managing administrative operations? New Opera Singapore is seeking a dedicated and organised Arts Administrator to support our artistic vision and contribute to the planning and execution of our performances, competitions, workshops, and other arts-related initiatives.

Responsibilities

1. Administrative Support

• Maintain accurate records, databases, registrations, and organisational documentation.

• Manage correspondence, scheduling, internal communications, and general office administration.

• Coordinate administrative arrangements for events, programmes, and organisational activities.

• Ensure proper documentation and filing of records, contracts, and other relevant materials.

2. Event and Programme Management

• Work closely with the Artistic Director to plan and execute artistic events, conferences, competitions, workshops, and other programmes.

• Develop event schedules, coordinate logistics, and oversee operational arrangements to ensure the smooth execution of activities.

• Liaise with artists, performers, venues, vendors, partners, and other stakeholders on event-related matters.

• Coordinate rehearsals, meetings, and other programme-related activities.

• Provide on-site support during events and assist with post-event administration and reporting.

3. Marketing and Promotion

• Work closely with the marketing team to plan and implement promotional strategies for upcoming events and programmes.

• Assist in managing social media platforms, including Instagram, Facebook, TikTok, WeChat, and XiaoHongShu.

• Coordinate advertising campaigns, publicity materials, and promotional content to increase the organisation’s visibility and audience reach.

• Assist in preparing event descriptions, programme notes, announcements, and other publicity materials.

• Ensure the timely dissemination of event information across relevant platforms.

4. Human Resources and Staff Coordination

• Assist in the recruitment and onboarding of ad hoc staff, volunteers, and interns for various projects and events.

• Coordinate staffing schedules, task assignments, and operational requirements for events.

• Provide guidance and support to team members to ensure that assigned responsibilities are carried out effectively.

• Facilitate communication and coordination among staff, volunteers, and project teams.

5. Grant and Proposal Writing

• Research potential grants, funding opportunities, and sponsorship prospects relevant to the organisation’s artistic activities.

• Assist in preparing grant proposals, funding applications, sponsorship proposals, and supporting documentation.

• Compile relevant data, budgets, programme information, and supporting materials for submissions.

• Assist with grant reporting, documentation, and the preparation of post-project reports.

• Support the development of proposals for future artistic projects and organisational initiatives.

Working Hours and Employment Details

• Working hours: Monday to Friday, 9.00am–6.00pm.

• Flexibility to work on weekends and extended hours during events, with leave-in-lieu provided where applicable.

• Salary: S$3,500–S$4,500 per month.

• CPF contributions and other benefits apply.