APAC Onboarding Specialist - Singapore & Regional Ops

OpenAI, Inc.; Singapore; Hybrid; SGD 42,000 - 66,000; Full time

Job summary

OpenAI is seeking an Onboarding Coordinator to support its APAC onboarding program from Singapore. This role will oversee day-to-day onboarding activities across APAC, ensuring a smooth, welcoming experience for new hires and managers, with a strong focus on coordinating with IT, Workplace, Recruiting, and People teams.

The role operates in a hybrid model with three days in the Singapore office, requiring comfort across time zones and the ability to adapt global processes to regional needs.

Qualifications

• Experience in onboarding coordination or HR operations in a fast-paced environment.
• Strong organizational and communication skills across APAC time zones.
• Proficiency with collaboration tools (Calendar, Notion, Slack, Zoom).
• Ability to work independently, anticipate needs, and resolve scheduling/logistical issues.
• Experience supporting global or regional teams is a plus.
• Comfort partnering with IT, Workplace, Recruiting, People teams and regional leaders.
• Based in Singapore and able to support in-person onboarding locally with regional coordination.

Responsibilities

• Coordinate APAC onboarding activities, including logistics and scheduling across Singapore, India, Australia, and other locations.
• Draft templated communications to new hires and managers (pre-onboarding, Day 1 notes, reminders).
• Manage onboarding session calendars, tech setup, security and leadership sessions, and culture programming.
• Coordinate with APAC IT onboarding for device readiness and Day 1 setup.
• Arrange in-person onboarding logistics in Singapore and support emerging locations.
• Support Day 1 integration with Workplace teams (badge access, space readiness, on-site experience).
• Assist with remote onboarding across APAC while maintaining consistency across time zones.
• Maintain onboarding pages in Notion and OpenHouse with accurate regional data.
• Assist facilitators with session prep, run-of-show, time zone alignment, and real-time troubleshooting.
• Handle onboarding exceptions and location-specific needs with care.

Skills

Strong organizational skills

Excellent communication

Cross-cultural collaboration

Tools

Google Calendar

Slack

Notion

Zoom

Job description

OpenAI is seeking an Onboarding Coordinator to support its APAC onboarding program from Singapore. This role will oversee day-to-day onboarding activities across APAC, ensuring a smooth, welcoming experience for new hires and managers, with a strong focus on coordinating with IT, Workplace, Recruiting, and People teams.

The role operates in a hybrid model with three days in the Singapore office, requiring comfort across time zones and the ability to adapt global processes to regional needs.