APAC Office Experience Coordinator

HireArt; Singapore; On-site; SGD 49,000 - 52,000; Full time

Job summary

HireArt is seeking an Office Coordinator to be the first point of contact for employees, guests, and candidates at its Singapore hub. You will oversee front desk operations and maintain a world-class workplace experience while supporting secondary APAC offices remotely or onsite.

The role requires 3+ years in office coordination, exceptional English communication, and willingness to travel within APAC up to 20%.

Qualifications

• 3+ years of experience in office coordination, workplace experience, facilities administration, or similar in tech startups or fast-paced environments.
• Exceptional written, verbal, and interpersonal communication in English.
• Ability to collaborate across cultures and time zones with global stakeholders.
• Willingness to travel within APAC up to 20% with company-covered expenses.

Responsibilities

• Provide an outstanding reception experience for employees, guests, and candidates.
• Manage front desk, local vendor relationships, and building maintenance.
• Own guest management and update workflows in the Envoy system.
• Maintain security by managing access control and coordinating with building management.

Skills

Office coordination

Communication

Cross-cultural collaboration

Project management

Independent work

Tools

Google Workspace

Slack

Zoom

Guest and access control systems

Job description

HireArt is seeking an Office Coordinator to be the first point of contact for employees, guests, and candidates at its Singapore hub. You will oversee front desk operations and maintain a world-class workplace experience while supporting secondary APAC offices remotely or onsite.

The role requires 3+ years in office coordination, exceptional English communication, and willingness to travel within APAC up to 20%.