Analyst/Associate, Office Services (Workplace Operations)

Revantage Asia Pacific; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Revantage Asia Pacific Singapore office is seeking an Analyst/Associate, Office Services to ensure smooth day-to-day operations and deliver a premium workplace experience for employees. You will serve as a key contact for workplace operations, facilities management, vendor coordination, and office administration.

The role involves proactively managing office services, coordinating maintenance, overseeing vendors, supporting workplace logistics, and ensuring the environment operates seamlessly to

Qualifications

• 3-5 years of relevant experience in Office Management/Facilities coordination or related roles.
• Experience managing office vendors, procurement activities, and facilities-related matters.
• Strong organizational and multitasking skills with attention to detail.
• Experience supporting office operations in corporate or professional services environments preferred.

Responsibilities

• Oversee day-to-day office operations to ensure an efficient and well-maintained workplace.
• Manage facilities-related matters, including repairs, maintenance, cleaning, and equipment.
• Coordinate vendor relationships and procurement activities per company processes.
• Support onboarding/offboarding, workstation setup, access cards, and guest reception.
• Plan and coordinate office events, employee engagement activities, and internal initiatives.
• Identify opportunities to improve workplace efficiency and employee experience.

Skills

Office Management

Facilities Coordination

Vendor Management

Administrative Support

Stakeholder Communication

Job description

Revantage is a global corporate services leader, delivering exceptional experiences to Blackstone portfolio companies and investments that enable them to thrive. As a global firm, Revantage provides a suite of service offerings with our best-in-class talent, processes, and technologies to support thousands of assets and billions in TEV across asset classes, including industrial, residential, office, and retail. Revantage Asia Pacific (with offices in Singapore and Sydney) is among three Revantage regions that also include Revantage North America and Revantage Europe.

What We Value: Our Culture

Creating a culture that inspires change and momentum requires the right team. We know what it takes to lead an industry, and are looking for leaders who seek constant growth, want to excel, and continuously improve upon themselves and the industry. The culture at Revantage is built on our shared core values and commitment to be:

• Achievers – We expect high standards for ourselves and enable the success of our teams.
• Enthusiasts – We face challenges with optimism and believe anything is possible.
• Leaders – We commit to continuously improve our performance.
• Learners – We learn from our challenges, successes and the diversity of our people.
• Partners – We deliver value and positive impact to our partners.

Why this role is valuable

The Analyst / Associate, Office Services is responsible for ensuring the smooth day to day running of the Singapore office. This role serves as a key point of contact for workplace operations, facilities management, vendor coordination, office administration and employee support, helping to create a safe, efficient and engaging workplace experience for employees.

The successful candidate will proactively manage office services, coordinate facilities maintenance, oversee vendors, support workplace logistics, and ensure the office environment operates seamlessly.

How this role adds value

Workplace Operations & Facilities

• Oversee the day-to-day operations of the office to ensure an efficient and well-maintained workplace environment.
• Manage facilities-related matters, including coordination of repairs, maintenance, cleaning services, pest control, air-conditioning servicing, utilities, office equipment.
• Act as the primary point of contact for building management and facilities vendors.
• Support office moves, seating arrangements, workspace planning, and workplace improvement initiatives.

Pantry, Office Administration & Workplace Experience

• Manage pantry inventory and ensure adequate stock of beverages, snacks, kitchen supplies, and workplace consumables.
• Coordinate monthly pantry orders to maintain appropriate stock levels.
• Ensure pantry and common areas are clean, organized, and well-maintained.
• Manage office supplies and stationery inventory, ensuring adequate stock levels are maintained and replenished if necessary.
• Answer the office door and provide a welcoming experience for guests and visitors.
• Coordinate and manage relationships with office-related vendors and service providers.
• Source quotations, evaluate vendors, and support procurement activities in accordance with company processes.
• Monitor vendor performance and service standards to ensure quality delivery and value for money.
• Coordinate scheduled office servicing and maintenance activities and ensure work is completed satisfactorily.

Procurement & Payment Processing

• Raise purchase orders and support invoice processing for office-related expenses.
• Track office expenditure and assist with budget monitoring.
• Maintain records of contracts, service agreements, and vendor documentation.
• Ensure timely payment processing and follow-up with vendors and internal stakeholders where required.

Employee & Workplace Support

• Serve as a key contact for day-to-day workplace and office-related employee requests.
• Support onboarding and offboarding activities, including workstation setup, access cards, lockers

Workplace Events & Employee Experience

• Support the planning and coordination of office events, employee engagement activities, town halls, celebrations, and workplace initiatives.
• Coordinate event logistics, including venue setup, catering, vendor arrangements, attendee communications, and on-site support.
• Liaise with internal stakeholders and external vendors to ensure events are delivered smoothly and within budget.

General

• Identify opportunities to improve workplace efficiency, employee experience, and operational processes.
• Provide support on ad hoc office, workplace, and administrative projects as assigned.

What You Bring To The Role

Experience:

• 3-5 years of relevant experience in Office Management, Workplace Experience, Facilities Coordination, Office Services, Office Administration, or related roles.
• Experience managing office vendors, procurement activities, and facilities-related matters.
• Experience supporting office operations in a corporate or professional services environment preferred.
• Strong organizational and multitasking skills with excellent attention to detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.
• Good stakeholder management and communication skills.
• Strong customer-service mindset with a proactive and solutions-focused approach.
• Ability to build effective relationships with employees, vendors, and external service providers.
• Comfortable handling operational issues and escalating risks appropriately.