AI Programme Coordinator & Secretariat Lead

DP Architects; Singapore; On-site; SGD 60,000 - 120,000; Full time

Job summary

DP Architects is seeking a skilled Programme Coordinator to support the AI Masterplan, serving as the secretariat to steering and working committees and coordinating pilot teams. You will maintain schedules, track actions and budgets, and prepare leadership updates.

Ideal candidates have 3–6 years in similar roles, strong writing ability, and frequent use of generative AI tools to analyse data in Excel and produce clear reports for leadership.

Qualifications

• Degree in any discipline or equivalent experience.
• 3–6 years in programme coordination, PMO, or secretariat roles.
• Experience as secretariat to senior management or steering committees, including papers and minutes.
• Well organized with care in tracking schedules, budgets, decisions and actions.
• Everyday use of generative AI tools and interest in how they change work.
• Strong writing and ability to analyze data in Excel or similar tools.

Responsibilities

• Serve as secretariat to the programme's steering and working committees: schedule meetings, prepare agendas and papers, write minutes, and track decisions and actions.
• Maintain the programme plan, schedule, action log and risk register.
• Prepare monthly progress reports and leadership updates with the Head of AI Masterplan.
• Support day-to-day delivery of the pilot-team programme, coordinating pilot teams and champions through submissions, approvals, workshops and showcases.
• Collect and analyse adoption, outcome and survey data, and maintain dashboards.
• Track the programme budget, tool licences and vendor contracts.
• Coordinate AI training with the firm's academy and external providers.
• Draft programme communications, and keep records and prepare documents for grants, government programmes and policy compliance.

Skills

Programme coordination

Secretariat experience

Stakeholder coordination

Data analysis (Excel)

Written communication

Generative AI tools

Education

Degree in any discipline

Tools

Excel

Job description

DP Architects is seeking a skilled Programme Coordinator to support the AI Masterplan, serving as the secretariat to steering and working committees and coordinating pilot teams. You will maintain schedules, track actions and budgets, and prepare leadership updates.

Ideal candidates have 3–6 years in similar roles, strong writing ability, and frequent use of generative AI tools to analyse data in Excel and produce clear reports for leadership.