AI Programme Coordinator | Secretariat & Delivery Lead

DP Architects Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

DP Architects Pte Ltd is seeking a programme coordination professional to serve as secretariat to the steering and working committees, manage schedules, and track actions. You will maintain the programme plan and risk register, and prepare regular leadership updates.

You will also support pilot-team delivery, analyse adoption data, manage budgets and vendor contracts, and coordinate AI training. Strong writing and Excel data analysis are essential.

Qualifications

• Degree or equivalent experience.
• 3–6 years in programme coordination or a secretariat role.
• Experience as secretariat to senior management with papers and minutes.
• Well organised with tracking schedules, budgets, decisions and actions.
• Everyday use of generative AI tools.
• Strong writing and data analysis in Excel or similar tools.

Responsibilities

• Serve as secretariat to steering and working committees: schedule meetings, prepare agendas and papers, write minutes, track decisions and actions.
• Maintain the programme plan, schedule, action log and risk register.
• Prepare monthly progress reports and leadership updates with the Head of AI Masterplan.
• Support day-to-day delivery of the pilot-team programme, coordinating pilots and champions through submissions, approvals, workshops and showcases.
• Collect and analyse adoption, outcome and survey data, and maintain dashboards.
• Track the programme budget, tool licences and vendor contracts.
• Coordinate AI training with the firm's academy and external providers.
• Draft programme communications, and keep records for grants, government programmes and policy compliance.

Skills

Secretariat to senior management

Programme coordination

Organisation & scheduling

Generative AI tools usage

Strong writing

Data analysis in Excel

Education

Degree in any discipline, or equivalent experience

Tools

Excel

Job description

DP Architects Pte Ltd is seeking a programme coordination professional to serve as secretariat to the steering and working committees, manage schedules, and track actions. You will maintain the programme plan and risk register, and prepare regular leadership updates.

You will also support pilot-team delivery, analyse adoption data, manage budgets and vendor contracts, and coordinate AI training. Strong writing and Excel data analysis are essential.