AI in Drug Discovery Admin & Grants Coordinator

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 38,000 - 62,000; Full time

Job summary

The Administrative Officer role at A*STAR's AI in Drug Discovery (AIDD) programme provides comprehensive administrative support to ensure smooth day-to-day operations. You will coordinate meetings, maintain documentation and records, and support grant administration across the research programme.

The ideal candidate will bring strong organisational and communication skills, with experience in administrative support within a research, academic or public sector environment, and the ability to

Qualifications

• Experience supporting administrative tasks in research, academic, or public sector settings.
• Strong organisational and communication skills with attention to detail.

Responsibilities

• Provide day-to-day administrative support to the programme management office team.
• Coordinate calendars and organise meetings, seminars and workshops involving multiple stakeholders.
• Organise meeting logistics, including venue booking, virtual meeting arrangements and preparation of meeting materials.
• Perform secretariat duties including accurately recording discussions, decisions and action items, preparing meeting minutes and tracking follow-up actions.
• Maintain programme documentation, filing systems and administrative records.
• Support administration of research grants throughout their lifecycle, including grant calls, submission timelines and review schedules.
• Facilitate communications with applicants, reviewers and committee members.
• Coordinate scientific review meetings and panel discussions.
• Track grant submissions, review outcomes and reporting milestones.
• Assist with procurement requests, purchase requisitions and invoice processing.
• Monitor administrative budgets and expenditure records; support travel arrangements and claims processing.

Job description

The Administrative Officer role at A*STAR's AI in Drug Discovery (AIDD) programme provides comprehensive administrative support to ensure smooth day-to-day operations. You will coordinate meetings, maintain documentation and records, and support grant administration across the research programme.

The ideal candidate will bring strong organisational and communication skills, with experience in administrative support within a research, academic or public sector environment, and the ability to