Senior Admin Associate, Research Administration Support, AI in Drug Discovery (AIDD)

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The A*STAR AI in Drug Discovery (AIDD) programme seeks an Administrative Officer to provide comprehensive support for day‑to‑day operations, meetings, grant administration and communications among stakeholders.

The successful candidate will coordinate calendars, prepare materials, track actions and maintain documentation in a research/public sector environment. Strong organisational and communication skills are essential.

Qualifications

• Relevant experience in administrative support within research, academic, or public sector.
• Strong organisational and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Proactive and reliable in a dynamic environment.

Responsibilities

• Provide day-to-day administrative support to the programme management office.
• Coordinate calendars and organise meetings, seminars and workshops with multiple stakeholders.
• Organise meeting logistics including venue booking, virtual arrangements and materials.
• Perform secretariat duties: record discussions, decisions and action items; prepare minutes.
• Maintain programme documentation, filing systems and administrative records.
• Support administration of research grants: calls, timelines and reviews.
• Coordinate procurement requests, invoices and travel arrangements.
• Prepare reports, presentations and briefing materials; support events and communications.

Skills

Organisational skills

Communication skills

Meeting coordination

Multitasking

Job description

The Artificial Intelligence (AI) in Drug Discovery (AIDD), hosted by the Singapore Agency for Science, Technology and Research (A*STAR), is Singapore’s national programme for the utilization of AI in drug discovery. AIDD will develop novel machine learning models and algorithms towards the discovery and validation of drug targets, biomarkers, and molecular entities as therapeutics.

We are seeking a highly organised, proactive and detail-oriented Administrative Officer to provide comprehensive administrative support for a research programme. The successful candidate will play a key role in ensuring the smooth day-to-day operations of the programme by coordinating meetings, supporting grant administration, maintaining documentation, and facilitating communications among internal and external stakeholders.

The ideal candidate should possess strong organisational and communication skills, be comfortable managing multiple priorities, and have experience in administrative support within a research, academic, or public sector environment.

Key Responsibilities

Programme Administration

• Provide day-to-day administrative support to the programme management office team.
• Coordinate calendars and organise meetings, seminars and workshops involving multiple stakeholders.
• Organise meeting logistics, including venue booking, virtual meeting arrangements and preparation of meeting materials.
• Perform secretariat duties including accurately recording discussions, decisions and action items, preparing meeting minutes and tracking follow-up actions.
• Maintain programme documentation, filing systems and administrative records.

Grant Management Support

• Support the administration of research grants throughout their lifecycle.
• Coordinate grant calls, submission timelines and review schedules.
• Facilitate communications with applicants, reviewers and committee members.
• Coordinate scientific review meetings and panel discussions.
• Track grant submissions, review outcomes, funding decisions and reporting milestones.

Financial and Procurement Support

• Assist with procurement requests, purchase requisitions and invoice processing.
• Monitor administrative budgets and expenditure records where required.
• Support travel arrangements and claims processing in accordance with organisational policies.

General Administrative Support

• Prepare reports, presentations and briefing materials.
• Coordinate events, workshops and programme-related activities.
• Maintain confidentiality of sensitive information and documentation.
• Perform other administrative duties as assigned.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.