AI Research Program Admin Specialist

A*STAR RESEARCH ENTITIES; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

The A*STAR AI in Drug Discovery (AIDD) programme seeks an Administrative Officer to provide comprehensive support for day‑to‑day operations, meetings, grant administration and communications among stakeholders.

The successful candidate will coordinate calendars, prepare materials, track actions and maintain documentation in a research/public sector environment. Strong organisational and communication skills are essential.

Qualifications

• Relevant experience in administrative support within research, academic, or public sector.
• Strong organisational and communication skills.
• Ability to manage multiple priorities with attention to detail.
• Proactive and reliable in a dynamic environment.

Responsibilities

• Provide day-to-day administrative support to the programme management office.
• Coordinate calendars and organise meetings, seminars and workshops with multiple stakeholders.
• Organise meeting logistics including venue booking, virtual arrangements and materials.
• Perform secretariat duties: record discussions, decisions and action items; prepare minutes.
• Maintain programme documentation, filing systems and administrative records.
• Support administration of research grants: calls, timelines and reviews.
• Coordinate procurement requests, invoices and travel arrangements.
• Prepare reports, presentations and briefing materials; support events and communications.

Skills

Organisational skills

Communication skills

Meeting coordination

Multitasking

Job description

The A*STAR AI in Drug Discovery (AIDD) programme seeks an Administrative Officer to provide comprehensive support for day‑to‑day operations, meetings, grant administration and communications among stakeholders.

The successful candidate will coordinate calendars, prepare materials, track actions and maintain documentation in a research/public sector environment. Strong organisational and communication skills are essential.