Administrative Lead, AIR – Research Office

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

A*STAR seeks a proactive administrative professional to support the AIR group, coordinating meetings, preparing materials, and managing documentation. The role involves working with internal teams and external partners to ensure smooth operations.

The successful candidate will handle scheduling, archival tasks, and event logistics, contributing to overall efficiency across AIR and related offices.

Qualifications

• At least 3 years of administrative experience.
• Proactive, well-organised, detail-oriented and quality conscious.
• Strong learning agility and adaptability.
• Proficient with online meeting platforms (MS Teams, Zoom, Webex).
• Good written and verbal communication skills.

Responsibilities

• Assisting in scheduling meetings for GD AIR and D AIR Planning.
• Providing secretarial, administrative and logistical support for AIR’s and corporate meetings.
• Coordinating with internal and external stakeholders on meeting platforms.
• Assisting in knowledge management and documentation housekeeping.
• Ensuring AIR database master calendar/live docs are up to date.
• Assisting in event planning and management of AIR events (Townhalls, Conferences).
• Providing administrative support for AIR Business Units as assigned by GD AIR.

Skills

Team player

Organised

Attention to detail

Communication skills

Proactive

Tools

MS Teams

Zoom

Webex

Job description

A*STAR seeks a proactive administrative professional to support the AIR group, coordinating meetings, preparing materials, and managing documentation. The role involves working with internal teams and external partners to ensure smooth operations.

The successful candidate will handle scheduling, archival tasks, and event logistics, contributing to overall efficiency across AIR and related offices.