Senior Admin Executive

Halex Construction Pte Ltd; Singapore; On-site; SGD 52,000 - 68,000; Full time

Benefits offered by this job

Five-day work week

Convenient location near Kovan MRT

Minimal overtime

Job summary

Halex Construction Pte Ltd in Singapore seeks a Senior Admin Executive to manage daily administrative and facilities functions for a 100-headcount company. You will lead the admin team, oversee contract and license management, and ensure efficient office operations under the HR & Admin Manager.

This role emphasizes process improvements, document control, audits preparation (BCA CRA, ISO, bizSAFE Star), and strong coordination with internal departments to maintain seamless business operations and

Qualifications

• Diploma in Business Administration or related discipline, or equivalent relevant experience.
• Minimum 5 years of office administration experience, preferably in construction or engineering environments.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) to maintain trackers, records and reports.
• Strong organizational and time-management skills to manage multiple priorities and proactively follow up on tasks.
• Effective communication and interpersonal skills to liaise with diverse stakeholders.

Responsibilities

• Manage daily office administration including coordination with suppliers, contractors and service vendors.
• Administer and monitor insurance policies, service agreements and rental contracts; maintain renewal trackers.
• Maintain accurate administrative document control and records management for assets and facilities.
• Coordinate and prepare documentation for audits, registrations and renewals with internal departments.
• Provide guidance and task coordination to administrative staff to optimize team productivity.

Skills

Office Administration

MS Office

Documentation Control

Stakeholder Liaison

Time Management

Education

Diploma in Business Administration

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Company Overview

Halex Construction Pte Ltd is a trusted Asia Pacific partner delivering quality shore protection and civil engineering services including dredging, seawall installation, land reclamation, and stone revetment. Awarded Singapore SME 500 Company for 2021/2022.

Job Summary

Currently expanding, we seek a Senior Admin Executive to manage daily administrative and facilities functions for a 100-headcount company. You will ensure efficient office operations, contract and license management, guide the admin team, and drive process improvements. The role will report to the HR & Admin Manager.

Responsibilities

• Manage daily office administration including coordination with suppliers, contractors, and service vendors to ensure smooth operations
• Administer and monitor insurance policies, service agreements, and rental contracts for lorries, open yards, dormitories, equipment, and leased facilities by maintaining renewal and expiry trackers and initiating timely renewals
• Maintain accurate and secure administrative document control and records management systems for company assets and facilities, ensuring physical and electronic files are current and easily retrievable
• Coordinate and prepare documentation for BCA CRA, ISO, bizSAFE Star, GGBS, and other audits, registrations, certifications, and renewals by collaborating with internal departments to ensure completeness and timely submission
• Provide guidance and task coordination to administrative staff to optimize team productivity and workflow
• Review and recommend improvements to administrative workflows to enhance efficiency, cost control, and record keeping
• Manage and update the company’s Facebook page and corporate profile to maintain a consistent public presence
• Plan and coordinate festive celebrations and staff engagement activities to foster a positive workplace culture
• Resolve day-to-day operational and administrative issues independently to support continuous business operations
• Perform additional duties assigned by the HR & Admin Manager or management as needed

Required competencies and certifications

• Diploma in Business Administration or related discipline, or equivalent relevant experience
• Minimum 5 years of office administration experience, preferably in construction or engineering environments
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) to maintain accurate trackers, records, and reports
• Strong organizational and time-management skills to manage multiple priorities and proactively follow up on tasks
• Effective communication and interpersonal skills to liaise with diverse stakeholders
• Resourceful self-starter capable of independently resolving operational and administrative issues

Preferred competencies and qualifications

• Experience supporting audits, certification renewals, compliance documentation, or management systems

Other Information

Benefits and Work Conditions

• Minimal overtime required
• Convenient location, 5 minutes walk from Kovan MRT
• Five-day work week, 8:30am to 5:30pm

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