Administrator - Legal and professional services

NACBA; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

NACBA in Singapore is seeking an organized Corporate Administration assistant to manage a portfolio of corporate clients and ensure accurate transaction handling. You will handle entity formation, maintain statutory records, draft minutes, and support KYC workflows.

Proficiency in English and Chinese, MAS ML/TF awareness, and experience with MS Office and Viewpoint are essential as you collaborate with operations and compliance to prepare KYC documentation and maintain client data.

Qualifications

• Experience administering corporate clients with KYC processes.
• Review client constitutional and KYC documents for updates.
• Familiar with MAS ML/TF regulations.
• Proficient with MS Office and relevant industry software.
• Fluent in English and Chinese.

Responsibilities

• Assist with administration of a portfolio of corporate clients.
• Formation/registration of entities in Singapore.
• ACRA filings and maintaining statutory records.
• Draft minutes and supporting documents.
• Maintain entities' information in the corporate services practice management database.
• Maintain entities' minute books and transaction folders.
• Work closely with operations and compliance during the KYC process.
• Liaise with clients to collect the necessary KYC information and documents.
• Prepare information for Compliance Team's review and complete KYC profiles.

Skills

Corporate admin experience

English & Chinese (bilingual)

Microsoft Office

Viewpoint software

KYC/MAS ML/TF knowledge

Attention to detail

Tools

Viewpoint

Job description

Role:

Assist with the administration of a portfolio of corporate clients and ensure that client relationships and transactions are managed effectively.

1. Formation/registration of entities in Singapore
2. Experience with ACRA filings and maintaining statutory records
3. Drafting minutes and supporting documents
4. Maintaining entities' information within the corporate services practice management database
5. Maintaining entities' minute books and transaction folder
6. Work closely with the operations and compliance teams throughout the KYC process
7. Liaise with clients to collect the necessary KYC Due Diligence information and documents
8. Prepare necessary information according to the KYC documents received from clients for Compliance Team's review, and to complete KYC profiles

Requirements:

1. Demonstratable corporate administration experience with a Singapore law firm, fund administrator, accounting firm or a local CSP
2. Able to review client constitutional and KYC documents for static and other KYC information update
3. Familiar with MAS regulations in relation to ML/TF
4. Good working knowledge of Microsoft desktop software. Knowledge of specialist industry software e.g. Viewpoint
5. Detail-oriented, organised and strong sense of responsibility
6. Proficiency in English and Chinese (spoken)