Administrator II (HR)

Sanmina; Singapore; On-site; SGD 61,380 - 100,440; Full time

Job summary

Sanmina in Singapore is seeking an experienced recruiter/HR professional to oversee staffing requirements, manage recruiters and contract labor, and optimize recruitment processes. You will maintain resumes, ensure compliance with government and RBA rules, and support manpower planning with hiring managers.

The role requires solid experience in high-volume hiring, strong communication, and knowledge of local labor laws. MS Office and Google Suite proficiency will be essential in daily operations.

Qualifications

• Degree in any discipline or Diploma in HRM or equivalent preferred.
• 5 years of relevant hiring experience is desirable.
• Knowledge of Singapore labor laws and work pass requirements is preferred.

Responsibilities

• Maintain staffing requirements in line with governmental and RBA guidelines.
• Oversee recruiters and contract labor resources in staffing activities.
• Manage resume tracking systems to speed candidate identification and maintain data quality.
• Plan and implement recruiting plans to staff open requisitions while minimizing cost per hire.
• Collaborate with hiring managers for manpower planning to meet operational needs.

Skills

Strong communication

Team player

High-volume hiring

Staffing operations

Attention to detail

Education

Degree in any discipline

Diploma in HRM

Tools

MS Office

Google Suite

Job description

• Maintain and ensure that company’s staffing requirements are met in accordance with governmental requirements as well as RBA requirement.
• Oversees recruiters, technical recruiters, temporary and contract labor resources, and employment representatives in staffing activities.
• Establishes and oversees maintenance of effective servicing avenues and internal / external resume tracking systems to speed the process of identifying qualified candidates.
• Ensures consistent corporate image throughout recruiting campaigns
• Plan, develops and implements recruiting plans to staff open requisitions while minimizing cost per hire
• Work with hiring manager in manpower planning to meet operational needs
• Maintain accurate records of staff particulars in the HMS and LMS systems
• Provides information feedback trends and concerns to management as appropriate
• Identifies and maintains contacts with recruiting sources, eg. Job fairs, agencies and various job search websites and including schools, institutions and universities
• Selects, develops and evaluates personnel to ensure efficient operation of the function
• Monitor recruitment cost and update recruitment reports
• Administer the resignation process and updates and conduct exit interview
• Leads employee engagement activities, eg, New Hire 136 and CoffeeChats Sessions
• Administer traineeship programs, eg. WorkStudy and Internship Programs
• Assist new applications, renewal for Employment Pass and Permanent Residence Application
• Prepare confirmation, certificate of employment, acceptance of resignation letters
• Monitor and follow-up on Employee Introducer Scheme if any
• Prepare necessary documents for new hire, confirmation, etc
• Assist Pass application if any for foreign recruitment with MOM
• Develop innovative employees’ bonding and engagement activities to improve retention
• Drive and lead HR improvement projects
• Support Audit
• Involve in Quarterly Communication Session
• Any other duties as assigned

Job Description

• Maintain and ensure that company’s staffing requirements are met in accordance with governmental requirements as well as RBA requirement.
• Oversees recruiters, technical recruiters, temporary and contract labor resources, and employment representatives in staffing activities.
• Establishes and oversees maintenance of effective servicing avenues and internal / external resume tracking systems to speed the process of identifying qualified candidates.
• Ensures consistent corporate image throughout recruiting campaigns
• Plan, develops and implements recruiting plans to staff open requisitions while minimizing cost per hire
• Work with hiring manager in manpower planning to meet operational needs
• Maintain accurate records of staff particulars in the HMS and LMS systems
• Provides information feedback trends and concerns to management as appropriate
• Identifies and maintains contacts with recruiting sources, eg. Job fairs, agencies and various job search websites and including schools, institutions and universities
• Selects, develops and evaluates personnel to ensure efficient operation of the function
• Monitor recruitment cost and update recruitment reports
• Administer the resignation process and updates and conduct exit interview
• Leads employee engagement activities, eg, New Hire 136 and CoffeeChats Sessions
• Administer traineeship programs, eg. WorkStudy and Internship Programs
• Assist new applications, renewal for Employment Pass and Permanent Residence Application
• Prepare confirmation, certificate of employment, acceptance of resignation letters
• Monitor and follow-up on Employee Introducer Scheme if any
• Prepare necessary documents for new hire, confirmation, etc
• Assist Pass application if any for foreign recruitment with MOM
• Develop innovative employees’ bonding and engagement activities to improve retention
• Drive and lead HR improvement projects
• Support Audit
• Involve in Quarterly Communication Session
• Any other duties as assigned

Job Responsibilities

• Maintain and ensure that company’s staffing requirements are met in accordance with governmental requirements as well as RBA requirement.
• Oversees recruiters, technical recruiters, temporary and contract labor resources, and employment representatives in staffing activities.
• Establishes and oversees maintenance of effective servicing avenues and internal / external resume tracking systems to speed the process of identifying qualified candidates.
• Ensures consistent corporate image throughout recruiting campaigns
• Plan, develops and implements recruiting plans to staff open requisitions while minimizing cost per hire
• Work with hiring manager in manpower planning to meet operational needs
• Maintain accurate records of staff particulars in the HMS and LMS systems
• Provides information feedback trends and concerns to management as appropriate
• Identifies and maintains contacts with recruiting sources, eg. Job fairs, agencies and various job search websites and including schools, institutions and universities
• Selects, develops and evaluates personnel to ensure efficient operation of the function
• Monitor recruitment cost and update recruitment reports
• Administer the resignation process and updates and conduct exit interview
• Leads employee engagement activities, eg, New Hire 136 and CoffeeChats Sessions
• Administer traineeship programs, eg. WorkStudy and Internship Programs
• Assist new applications, renewal for Employment Pass and Permanent Residence Application
• Prepare confirmation, certificate of employment, acceptance of resignation letters
• Monitor and follow-up on Employee Introducer Scheme if any
• Prepare necessary documents for new hire, confirmation, etc
• Assist Pass application if any for foreign recruitment with MOM
• Develop innovative employees’ bonding and engagement activities to improve retention
• Drive and lead HR improvement projects
• Support Audit
• Involve in Quarterly Communication Session
• Any other duties as assigned

Job Requirements

• Degree in any discipline and / with Diploma in HRM or equivalent preferred
• Job holder without the above qualification but with relevant experience would be considered
• Preferably with 5 years’ relevant working experience
• PC literate, well-versed in MS and Google Suite
• A team player and strong interpersonal and communication skills
• Able to work in a fast pace and high volume hiring environment
• Proficient with Singapore labor laws, work passes requirements etc