Administrative Support Executive (8 Months Contract)

COLD STORAGE SINGAPORE (1983) PTE LTD; Singapore; On-site; SGD 52,000 - 66,000; Full time

Job summary

Cold Storage Singapore (1983) PTE LTD is seeking an Administrative Support Executive to provide end-to-end operational and administrative support to the Commercial team in Singapore. You will coordinate category action plans, maintain master data, onboard suppliers, and support promotions with cross-functional teams to ensure timely execution and accurate documentation.

You will also handle supplier onboarding, NPD processes, and ensure system updates for costs, prices, and changes.

Qualifications

• Diploma or degree required.
• Experience in administrative or coordination roles preferred.
• Strong MS Office skills, especially Excel (Pivot Tables, VLOOKUP).
• Knowledge of SAP or similar ERP systems is a plus.
• Excellent communication and cross-stakeholder coordination skills; highly organized.

Responsibilities

• Support Commercial buyer to hit sales, profit, and productivity targets.
• Coordinate and execute category action plans for timely implementation.
• Assist with supplier onboarding and NPD documentation.
• Update cost, price, and changes in the system accurately.
• Create and maintain new articles and master data entries.
• Assist with consignment activities and related processes.
• Coordinate promotional materials and approvals for advertisements.
• Support weekly promotion commitments with cross-functional teams.
• Liaise with suppliers on admin updates and requirements.
• Ensure timely submission of system maintenance documents and master data updates.
• Proactively flag risks to stakeholders and assist with issue resolution.
• Perform ad-hoc duties to support the Commercial buying team.

Skills

Administration

Coordination

Communication

Excel

VLOOKUP

Pivot Tables

MS Office

Attention to detail

Education

Diploma or Degree in any discipline

Tools

SAP

Job description

DESCRIPTION OF ROLE

The Administrative Support Executive is responsible for providing end-to-end operational and administrative support to the Commercial team, ensuring the timely execution of category action plans, accurate system and master data maintenance, effective coordination with suppliers and internal stakeholders, and seamless delivery of promotions and commercial activities.

Key Responsibilities

• Partner closely with the Commercial buyer to support assigned categories in achieving sales, profit, income, market share, and productivity targets.
• Coordinate and execute category action plans, ensuring timely implementation to meet commercial objectives.
• Provide end-to-end administrative support for new supplier onboarding and new product development (NPD) processes.
• Ensure all cost, price, and commercial changes are accurately and promptly updated in the system.
• Manage timely creation and maintenance of new articles and item master data.
• Support the administration and monitoring of consignment-related activities.
• Maintain accurate, timely promotional downloads and coordinate approvals for press advertisements.
• Support weekly promotion commitments and work cross-functionally with Operations, Marketing, Supply Chain, and suppliers to ensure smooth execution.
• Liaise with suppliers on administrative updates, documentation, and operational requirements.
• Ensure timely and accurate submission of documents for system maintenance and master data updates.
• Proactively support internal stakeholders and communicate potential risks or issues that may impact business operations.
• Perform other ad-hoc duties as assigned to support the Commercial buying team team.

About You

• Diploma or Degree in any discipline.
• Prior administrative or coordination experience/internship is preferred.
• Strong proficiency in Microsoft Office, particularly Excel (e.g. Pivot Tables, VLOOKUP).
• Knowledge of SAP or similar ERP systems is an advantage.
• Strong communication and coordination skills with the ability to work across multiple stakeholders.
• Meticulous, detail-oriented, and highly organised, with the ability to manage multiple tasks concurrently.