Administrative & Projects Coordinator

Jeff Supplies Pte Ltd; Singapore; On-site; SGD 29,000 - 47,000; Full time

Job summary

Jeff Supplies Pte Ltd in Singapore is seeking an organized Administrative and Operations Coordinator to manage daily office administration, data entry, correspondence, and HR-related tasks. You will support procurement, invoicing, and reception duties while coordinating cross-functional projects and process improvements.

The role involves maintaining records per Employment Act and CPF requirements, assisting onboarding, and coordinating project documentation and meetings.

Qualifications

• Diploma or Degree in Business Administration or related field; fresh graduates welcome.
• 1–3 years of admin/operations/coordination experience for experienced applicants.
• Proficient in MS Office; comfortable learning new systems and software.
• Strong organizational ability to multitask across operational and project work.
• Excellent written and spoken English.
• Prior exposure to project coordination or process improvement is a plus.

Responsibilities

• Handle daily office administration including document management, data entry, and filing.
• Manage correspondence, calls, emails, and calendar/meeting-room scheduling.
• Support procurement and ordering of office supplies and liaise with vendors.
• Maintain records per Employment Act and CPF documentation requirements.
• Assist HR admin such as leave, attendance, onboarding logistics.
• Prepare invoicing, purchase orders and expense claims.
• Front-desk duties: greet visitors and handle deliveries.
• Ensure inventory of equipment, facilities, and supplies is maintained.
• Support cross-functional projects like process improvements and digitalization.
• Coordinate project docs, timelines, and status with stakeholders.
• Assist in preparing project reports, meeting minutes, and presentation materials.
• Support new admin or HR systems testing and user documentation.
• Coordinate logistics and communications for project meetings.
• Participate in ad-hoc company initiatives and continuous improvement.

Skills

MS Office

Organizational skills

Communication skills

Multitasking

English proficiency

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office Suite

Vendor liaison tools

Job description

Jeff Supplies Pte Ltd in Singapore is seeking an organized Administrative and Operations Coordinator to manage daily office administration, data entry, correspondence, and HR-related tasks. You will support procurement, invoicing, and reception duties while coordinating cross-functional projects and process improvements.

The role involves maintaining records per Employment Act and CPF requirements, assisting onboarding, and coordinating project documentation and meetings.