Administrative Operations Lead

SWISH DESIGN WORKS; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

SWISH DESIGN WORKS in Singapore is seeking an administrative assistant to support daily office operations. You will answer phone calls, schedule meetings, assist visitors, and handle filing, typing, copying, scanning, and related duties.

You will help by expediting work, maintaining supplies, and ensuring equipment is maintained. The role requires polite, professional communication by phone, email, and mail, with flexibility for long hours, weekends, and public holidays.

Responsibilities

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules meetings and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Able to work with long hours, weekend and public holiday

Job description

SWISH DESIGN WORKS in Singapore is seeking an administrative assistant to support daily office operations. You will answer phone calls, schedule meetings, assist visitors, and handle filing, typing, copying, scanning, and related duties.

You will help by expediting work, maintaining supplies, and ensuring equipment is maintained. The role requires polite, professional communication by phone, email, and mail, with flexibility for long hours, weekends, and public holidays.