Administrative Operations Lead

Siam Engineering Pte. Ltd.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Siam Engineering Pte. Ltd. in Singapore seeks an Assistant Administrative Executive to supervise daily admin operations, coordinate procedures, manage schedules, and ensure compliant, efficient office workflows.

The role requires strong leadership, problem-solving, MS Office proficiency, budget awareness, and the ability to handle multiple tasks, events, and communications under pressure.

Qualifications

• Bachelor degree in any field required.
• Immediate response to customers desirable.
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through education opportunities.
• Administrative writing and reporting skills.
• Availability to work within opening hours (evenings, holidays, weekends).
• Ability to work under pressure.

Responsibilities

• Supervising day-to-day operations of the administrative department and staff members.
• Planning and coordinating administrative procedures and systems to streamline processes.
• Manage schedules and deadlines.
• Monitor costs and expenses to assist in budget preparation.
• Organize and supervise other office activities (recycling, renovations, event planning etc.).
• Ensure operations adhere to policies and regulations.
• Keep abreast with all organizational changes and business developments.
• Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
• Hiring, training, and evaluating employees, taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building new and expanding existing skills by engaging in educational opportunities

Skills

Administrative Support

Critical Thinking

Customer Service

Enforcement

Environmental Health

Event Planning

Human Resources

Microsoft Excel

Resource Management

Scheduling

Education

Bachelor Degree in any field

Tools

MS Office

Job description

Siam Engineering Pte. Ltd. in Singapore seeks an Assistant Administrative Executive to supervise daily admin operations, coordinate procedures, manage schedules, and ensure compliant, efficient office workflows.

The role requires strong leadership, problem-solving, MS Office proficiency, budget awareness, and the ability to handle multiple tasks, events, and communications under pressure.