Administrative Operations Lead

GR HEALTHY FOODS PTE. LTD.; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

GR HEALTHY FOODS PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations across departments in Singapore.

You will lead a team, streamline procedures, and ensure efficient information flow to support core business activities. The ideal candidate has a proven track record in office management, strong organizational and communication skills, and the ability to work under pressure within opening hours.

Qualifications

• Proven experience as administration manager
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills
• The ability to work under pressure
• Availability to work within opening hours (e.g. evenings, holidays, weekends)

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments
• Perform any other duties assigned by the director.

Skills

Leadership

Office management procedures

Financial and facilities management

Analytical mind

Organizational abilities

Multitasking

Team leadership

Ability to work under pressure

Opening hours availability

Education

BSc/BA in business administration or relative field

Tools

MS Office

Job description

GR HEALTHY FOODS PTE. LTD. is seeking an experienced Administration Manager to supervise daily support operations across departments in Singapore.

You will lead a team, streamline procedures, and ensure efficient information flow to support core business activities. The ideal candidate has a proven track record in office management, strong organizational and communication skills, and the ability to work under pressure within opening hours.