Administrative & Operations Coordinator (Research)

National University of Singapore; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

The National University of Singapore seeks an Administrative Executive to support the IORA research facilities in Singapore. You will gain hands-on experience across procurement, HR matters, student PhD administration, and events within a small, collaborative team.

As an entry-level professional, you will coordinate visits, manage claims, assist with onboarding of visiting researchers and students, and help plan flagship events, seminars, and collaborations with international partners.

Qualifications

• Recent university graduate or 1–2 years of administrative experience.
• Strong teamwork and communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office.
• Procurement, events, and HR exposure is a plus but not required.

Responsibilities

• Own end-to-end procurement operations for two research facilities.
• Oversee pantry supply planning and facilities asset verification.
• Coordinate visiting students and researchers from application to onboarding.
• Support NSWS hiring across concurrent projects.
• Plan meetings and flagship events; coordinate stakeholder visits.
• Process conference and travel claims in line with policies.

Skills

Team player

Organisational skills

Attention to detail

Communication skills

MS Office proficiency

Education

Recent university graduate (or 1-2 years experience)

Tools

Microsoft Office Suite

Job description

The National University of Singapore seeks an Administrative Executive to support the IORA research facilities in Singapore. You will gain hands-on experience across procurement, HR matters, student PhD administration, and events within a small, collaborative team.

As an entry-level professional, you will coordinate visits, manage claims, assist with onboarding of visiting researchers and students, and help plan flagship events, seminars, and collaborations with international partners.