Administrative & Operations Coordinator

ETHOS SEARCH ASSOCIATES PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

ETHOS SEARCH ASSOCIATES PTE. LTD. is seeking an organized and proactive administrative associate in Singapore to support daily department operations.

The role covers calendar management, meeting logistics, travel requests, procurement, and staff onboarding/offboarding tasks. Ideal candidates will demonstrate strong communication, meticulous records management, and an ability to coordinate across teams. The role involves supporting both in-person and hybrid meetings and maintaining office

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively with a positive attitude.
• Strong attention to detail and follow-through.

Responsibilities

• Provide day-to-day administrative support to the department.
• Manage meeting room bookings, logistics, and catering for meetings.
• Prepare and distribute meeting materials, agendas, and minutes.
• Maintain departmental records, filing systems, and documentation.
• Track action items and follow up on outstanding matters.
• Support onboarding and offboarding administrative activities.

Skills

Organizational skills

Communication skills

Independence & teamwork

Attention to detail

Tools

MS Office (Outlook, Word, Excel, PPT)

Teams & SharePoint

M365 Copilot/Power Automate

Job description

ETHOS SEARCH ASSOCIATES PTE. LTD. is seeking an organized and proactive administrative associate in Singapore to support daily department operations.

The role covers calendar management, meeting logistics, travel requests, procurement, and staff onboarding/offboarding tasks. Ideal candidates will demonstrate strong communication, meticulous records management, and an ability to coordinate across teams. The role involves supporting both in-person and hybrid meetings and maintaining office