Administrative Officer

Christian Outreach to the Handicapped; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community support organisation in Singapore seeks a friendly and organised Administrative Officer to enhance the daily operations of their Tampines centre. You will play a key role in ensuring smooth administrative processes, including handling school fees, banking matters, and staff records. This position offers an opportunity to contribute to both administrative excellence and social impact in a caring environment.

Benefits

Collaborative work environment

Contribution to community impact

Qualifications

• Friendly and organised personality.
• Experience in maintaining accurate financial and administrative records.
• Ability to support staff and clients effectively.

Responsibilities

• Receive and record school fees and donations.
• Handle banking matters and petty cash.
• Maintain records of clients' fee payments.
• Prepare monthly financial reports.
• Issue reminder letters for outstanding fees.
• Manage staff leave and training bookings.
• Ensure compliance with environmental sanitation regulations.
• Assist with centre programmes and events.

Job description

We are looking for a friendly and organised Administrative Officer to support the daily operations of our Tampines centre. This role plays an important part in ensuring smooth administrative processes, accurate financial records, and a supportive environment for staff, clients, and families.

What You’ll Do

• Receive, record, and issue receipts for school fees (including GIRO), donations, and other income.

• Handle banking matters and petty cash, including claims, top-ups, and monthly reports to HQ.

• Maintain accurate records of clients’ monthly fee payments.

• Prepare monthly financial and fee-related reports.

• Issue reminder letters for outstanding fees.

• Prepare payment vouchers (PVs) and supporting documents.

• Monitor staff leave (annual, medical, and other leave).

• Support staff training bookings and maintain attendance records.

• Assist staff with medical and dental claims.

• Support onboarding of new staff, including preparation of staff passes and uniforms.

• Open and lock the office and DAC.

• Answer and transfer phone calls professionally.

• Manage incoming and outgoing mail.

• Monitor, order, and purchase office and household supplies.

• Maintain accurate records such as staff attendance, client databases, fee records, and centre assets.

• Support lunch arrangements when cooks are on leave.

• Assist with centre programmes, activities, special events, and approved visits.

• Ensure compliance with NEA Environmental Sanitation Regime (ESR) using monthly checklists.

• Liaise with cleaning services to maintain a clean and safe environment.

• Provide administrative support to HQ and DAC when required.

• Carry out other administrative or ad‑hoc duties as assigned.

Why Join Us?

• Be part of a meaningful organisation dedicated to supporting our community.

• Work in a caring and collaborative environment.

• Opportunity to contribute to both administrative excellence and social impact.