ADMINISTRATIVE & MARKETING ASSISTANT

THE SWIM SIDE PTE. LTD.; Singapore; On-site; SGD 22,000 - 29,000; Full time

Job summary

The Swim Side PTE. LTD. is seeking a full-time Administrative & Marketing Assistant to support office and marketing tasks. You will handle client communication, database management, invoice processing, and social media content creation. No swimming instruction is required.

The role emphasizes organized admin work, collaboration with coaches and clients, and creating engaging content for marketing across platforms. On-site location in Singapore offers a compact team environment.

Qualifications

• Organized and detail-oriented to ensure accuracy in admin and marketing tasks.
• Comfortable using WhatsApp, Google Sheets, and social media tools for communication and content management.
• Bilingual in English and Chinese to communicate with diverse stakeholders.

Responsibilities

• Respond to client and student inquiries with accurate information and support.
• Collect feedback from coaches, clients, and students to improve service quality.
• Generate and issue invoices to clients on time.
• Prepare payment slips for coaches.
• Maintain databases for coaches and clients to ensure data accuracy.
• Coordinate with vendors and consolidate schedules for smooth operations.
• Perform daily office admin tasks to keep the office organized.
• Attend swimming classes to capture photos/videos for marketing.
• Create engaging social media content to boost brand awareness.

Skills

Organized and detail-oriented

Bilingual English/Chinese

Client communication

Adaptability

Tools

WhatsApp

Google Sheets

Social media platforms

Job description

Administrative & Marketing Assistant

Job Summary

The Swim Side is a kids swimming school seeking a full-time Administrative & Marketing Assistant to support office and marketing tasks. This role involves client communication, database management, invoice processing, and creating social media content. No swimming instruction required.

Responsibilities

• Respond promptly to enquiries from prospective clients and students to provide accurate information and support
• Collect and address feedback from coaches, clients, and students to improve service quality
• Generate and issue invoices to clients accurately and on time
• Prepare and distribute payment slips to coaches efficiently
• Update and maintain comprehensive databases for coaches and clients to ensure data accuracy
• Coordinate with external vendors and consolidate schedules to support smooth operations
• Perform daily office administrative tasks to maintain an organized work environment
• Attend swimming classes to capture photos and videos for marketing purposesCreate engaging content tailored for social media platforms to increase brand awareness
• Publish advertisements on Meta and other platforms to promote services effectively

Preferred competencies and qualifications

• Organized and detail-oriented to ensure accuracy in administrative and marketing tasks
• Comfortable using WhatsApp, Google Sheets, and social media tools to facilitate communication and content management
• Bilingual proficiency in English and Chinese to communicate effectively with diverse stakeholders

Other Information

• Location: Blk 26 Sin Ming Lane #05-114, Midview City S573971
• Employment Type: Full-Time, On-site only
• Salary: SGD 2,000 to 2,600 monthly
• Note: For Malaysian S Pass candidates, the employer pays S$300 levy on top of the salary