Administrative & HR Support Specialist

SECURUS PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

SECURUS PTE. LTD. is seeking an Administrative Assistant to support security operations. The role involves interviewing locals and foreign workers, preparing contracts and personal files for various officer categories, and maintaining comprehensive attendance and leave records.

You will manage uniform orders, training records, and communications with Finance and Operations teams. The position requires meticulous record-keeping and the ability to handle multiple administrative tasks across sites.

Responsibilities

• Conduct job interviews for locals (including relief officers and events) and Malaysian work permit holders.
• Prepare contracts for Monthly-Rated, Weekly-Rated and Ad-hoc Officers.
• Issue company T-Shirts to successful candidates upon recruitment.
• Prepare Personal Files for Monthly, Weekly Rated and Ad-hoc Relief Officers.
• Maintain records of employee leaves (Annual, Medical, Unpaid, Compassionate) in Leave Record Card.
• Notify officers of Annual Leave eligibility at the start of each year.
• Record and file Annual Leave applications and Medical Certificates.
• Notify Finance Executive of leaves taken and submit medical receipts for salary reimbursement.
• Submit monthly attendance records.
• Notify officers aged 60+ to attend Annual Medical Examination.
• Prepare necessary stationery and equipment when a new contract is awarded.
• Place orders for uniforms for Security Officers and ensure 2 sets issued annually.
• Maintain monthly updated uniform inventory (sizes) for easy records.
• Prepare letters of warnings and termination letters on a case-by-case basis.
• Maintain training records (PWM compulsory courses) and enrol employees for upgrading courses.
• Prepare Letters of Confirmation after 3 months’ probation and Letters of Extension for not confirmed staff.
• Prepare Letters of Appreciation for officers for excellent performance and client compliments.
• Read emails daily and perform follow-up actions.
• Record documents for dispatch in Dispatch Book and mail them.
• Record documents for dispatch (payslips, etc.) to Operations Manager/Executive as needed.
• Place orders for refreshments for security personnel at different sites.
• Raise advertisements for security officer roles as needed.
• Maintain general cleanliness of the office.
• Perform any other duties as required

Job description

SECURUS PTE. LTD. is seeking an Administrative Assistant to support security operations. The role involves interviewing locals and foreign workers, preparing contracts and personal files for various officer categories, and maintaining comprehensive attendance and leave records.

You will manage uniform orders, training records, and communications with Finance and Operations teams. The position requires meticulous record-keeping and the ability to handle multiple administrative tasks across sites.