Administrative Executive: Scheduling, Quotes & Ops Support

DJR ENGINEERING PTE. LTD.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Transport allowance

Job summary

DJR ENGINEERING PTE. LTD.

is seeking an Administrative Executive / Admin Assistant to support daily office operations, customer communications, job scheduling, quotations, documentation, and payment follow-up in our Singapore office. You will handle inquiries by phone/WhatsApp/email, coordinate site appointments, prepare documents, maintain records, and assist management with routine tasks, aiming for accurate, timely support across the business.

Qualifications

• Experience in administration, office coordination, or customer service.
• Strong written and spoken English.
• Good follow-up skills and attention to detail.
• Comfortable communicating by phone, WhatsApp, and email.
• Proficient in Microsoft Office suite.

Responsibilities

• Answer inquiries by phone, WhatsApp, and email for customers, suppliers, contractors, and management.
• Record service requests including plumbing, drainage, jetting, and maintenance.
• Collect accurate job information and address details, service required and urgency.
• Coordinate technician schedules and site appointments.
• Prepare and send quotations, work orders, invoices, and related documents.
• Track status of quotations, jobs, and outstanding invoices; follow up with customers.
• Maintain records for customers, suppliers, employees and projects.
• Prepare simple reports and update Excel or Google Sheets trackers.
• Organise documents and maintain filing systems (electronic and physical).
• Schedule meetings and prepare minutes when required.
• Support management with daily administrative tasks and confidentiality.

Skills

Customer service

Office coordination

Scheduling

Quotations

Documentation

Record keeping

Email communication

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Google Sheets

Job description

DJR ENGINEERING PTE. LTD.

is seeking an Administrative Executive / Admin Assistant to support daily office operations, customer communications, job scheduling, quotations, documentation, and payment follow-up in our Singapore office. You will handle inquiries by phone/WhatsApp/email, coordinate site appointments, prepare documents, maintain records, and assist management with routine tasks, aiming for accurate, timely support across the business.