Administrative Executive – Reception & Office Management

Cadmus Resources; Singapore; On-site; SGD 36,000 - 52,000; Full time

Benefits offered by this job

Attractive salary and benefits

Permanent position

Convenient working location

Job summary

Cadmus Resources is seeking a proactive Administrative Executive to manage the reception, greet guests, coordinate travel and accommodation bookings, and support daily operations. Candidates with experience in the airline or hospitality industry are encouraged to apply.

The role involves welcoming visitors, handling enquiries, arranging flights and hotel stays, coordinating meeting rooms, and liaising with vendors to keep the office running smoothly in a fast-paced environment.

Qualifications

• Experience in hospitality, airlines, reception or guest relations is preferred.
• Well-presented with strong customer service and interpersonal skills.
• Able to handle fast-paced office duties and changing priorities.

Responsibilities

• Welcome visitors professionally and attend to their needs.
• Prepare and serve drinks and light refreshments during visits and meetings.
• Manage reception duties including calls, enquiries and visitor coordination.
• Arrange flights, hotel bookings, airport transfers and travel itineraries.
• Handle changes to travel bookings promptly and accurately.
• Coordinate meeting room bookings and prepare rooms for meetings.
• Manage office supplies, pantry stock, deliveries and general upkeep.
• Liaise with vendors and service providers for maintenance and admin matters.
• Provide general administrative support and assist with other tasks as required.

Skills

Customer service

Communication

Organisational skills

Hospitality experience

Office software

Tools

Microsoft Office

Travel booking platforms

Job description

• Attractive Salary and Benefits
• Permanent position
• Convenient working location

About the Role

We are looking for a proactive, service-oriented Administrative Executive to manage the reception, welcome guests, coordinate travel and accommodation bookings, and support daily office operations. Candidates with experience in the airline or hospitality industry are encouraged to apply.

Key Responsibilities

• Welcome visitors professionally and attend to their needs.
• Prepare and serve drinks and light refreshments during guest visits and meetings.
• Manage reception duties, including answering calls, handling enquiries and coordinating visitors.
• Arrange flights, hotel bookings, airport transfers and travel itineraries
• Handle changes to travel bookings promptly and ensure arrangements are accurate.
• Coordinate meeting room bookings and prepare rooms before meetings.
• Manage office supplies, pantry stock, deliveries, and general office upkeep.
• Liaise with vendors and service providers for office maintenance and other administrative matters.
• Provide general administrative support and assist with other tasks as required.

Requirements

• Professional grooming and presentation, with a courteous and welcoming manner.
• Strong customer service skills; experience in hospitality, airlines, reception or guest relations is preferred.
• Proactive, energetic and comfortable working in a fast-paced environment.
• Well-organised, attentive to detail and able to manage changing priorities.
• Good communication and interpersonal skills.
• Willing to learn, take initiative and support a variety of office duties.
• Comfortable using Microsoft Office and online travel booking platforms.
• Able to handle confidential information with discretion.

We regret that only short-listed candidates will be contacted shortly