Administrative Executive – Data, Docs & Coordination

XCELLINK PTE. LTD.; Singapore; On-site; SGD 24,000 - 32,000; Full time

Job summary

Xcellink Pte. Ltd. seeks an organized administrative assistant to provide essential support to the department and team in Singapore. The role involves data entry in Excel, document preparation in Word, and meticulous record-keeping across physical and electronic filing systems.

You will handle emails, coordinate meetings, and help maintain databases and trackers. Fresh graduates are welcome to apply, with training provided to build confidence in MS Office tasks and basic office workflows.

Qualifications

• Nitec / Higher Nitec or equivalent ITE qualification.
• Basic working knowledge of Microsoft Excel and Microsoft Word.
• Able to perform basic Excel functions such as data entry, formatting, sorting, filtering and simple formulas.
• Able to prepare and format documents using Microsoft Word.
• Basic computer literacy and comfortable working with email and office applications.
• Good organisational and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Able to communicate effectively with colleagues and external parties.
• Responsible, willing to learn and able to work independently with minimal supervision.
• Fresh graduates are welcome to apply.

Responsibilities

• Provide general administrative support to the department and team.
• Perform data entry and maintain accurate records in Excel and internal systems.
• Prepare, edit and format documents, letters and reports using Microsoft Word.
• Maintain proper filing and organisation of physical and electronic documents.
• Handle scanning, photocopying, printing and document preparation.
• Manage incoming emails, correspondence and general enquiries where required.
• Assist with scheduling meetings, appointments and basic coordination activities.
• Maintain and update administrative records, databases and trackers.
• Assist in preparing simple reports, spreadsheets and documentation.
• Monitor and maintain office supplies and coordinate replenishment when required.
• Support the processing of forms, invoices, purchase documents or other administrative paperwork.
• Liaise with internal departments and external parties on basic administrative matters.

Skills

Data entry

Excel

Word

Organisation

Time management

Detail oriented

Communication

Independent work

Fresh graduates welcome

Education

Nitec / Higher Nitec or equivalent ITE qualification

Tools

Microsoft Excel

Microsoft Word

Job description

Xcellink Pte. Ltd. seeks an organized administrative assistant to provide essential support to the department and team in Singapore. The role involves data entry in Excel, document preparation in Word, and meticulous record-keeping across physical and electronic filing systems.

You will handle emails, coordinate meetings, and help maintain databases and trackers. Fresh graduates are welcome to apply, with training provided to build confidence in MS Office tasks and basic office workflows.