Administrative Executive

ENGIE South East Asia; Singapore; On-site; SGD 33,480 - 60,264; Full time

Job summary

ENGIE Services Singapore is seeking an organized Administrative Specialist to support the site team and HR with daily tasks, CMMS processes, and document control.

You will handle attendance reporting, PR/billing, petty cash, and coordination with Finance and Site Manager. The role requires independent work, strong teamwork, and safe, compliant operations across facilities in Singapore.

Qualifications

• Diploma qualification in any discipline.
• Minimum 2 years of relevant administrative experience, preferably in facilities management or healthcare environment.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Able to work independently and manage multiple tasks effectively.
• Possess a positive attitude, strong teamwork, and good interpersonal skills.

Responsibilities

• Submit daily staff attendance reports to the client, including updates on staff leave status.
• Collaborate closely with the client’s administrative team to carry out assigned administrative duties.
• Raise Purchase Requisitions (PR) and Billing Advice through the CMMS system.
• Handle petty cash claims and related documentation.
• Coordinate with Finance and the Site Manager on aging reports and claims follow-up.
• Work closely with site engineers, supervisors, and managers to monitor Purchase Order (P.O.) and Quotation (QB) status and maintain updated records in the database.
• Provide administrative support to the site team and HR department, including staff pass renewals and training reminders.
• Maintain proper filing and documentation of records and reports.
• Any other duties as and when assigned

Skills

Organisational skills

Communication

Problem solving

Independent work

Teamwork

Education

Diploma in any discipline

Tools

CMMS systems

Microsoft Office (Excel/Word)

Job description

ENGIE Services Singapore is a leading provider of Integrated Facilities Management solutions (IFM), property management, operations and maintenance, specialized rail engineering works, sustainable solutions and FM Consultancy services. With strong presence in various counties across South East Asia, we operate across mission-critical industries - aviation, transportation, healthcare, education, government and commercial.

ENGIE understands the integrated role of facility management and the value of it can be expanded beyond the traditional approach. As a total FM, specialized engineering and sustainable real estate solutions service provider, ENGIE offers a comprehensive range of technical, digital and support services customisable to best suit your unique needs.

Responsibilities:

• Submit daily staff attendance reports to the client, including updates on staff leave status

• Collaborate closely with the client’s administrative team to carry out assigned administrative duties

• Raise Purchase Requisitions (PR) and Billing Advice through the CMMS system

• Handle petty cash claims and related documentation

• Coordinate with Finance and the Site Manager on aging reports and claims follow-up

• Work closely with site engineers, supervisors, and managers to monitor Purchase Order (P.O.) and Quotation (QB) status and maintain updated records in the database

• Provide administrative support to the site team and HR department, including staff pass renewals and training reminders

• Maintain proper filing and documentation of records and reports

• Any other duties as and when assigned

Requirements:

• Diploma qualification in any discipline

• Minimum 2 years of relevant administrative experience, preferably in facilities management or healthcare environment

• Good organizational, communication, and problem-solving skills

• Proficient in Microsoft Office applications, especially Excel and Word

• Familiarity with CMMS systems will be an added advantage

• Able to work independently and manage multiple tasks effectively

• Possess a positive attitude, strong teamwork, and good interpersonal skills

• Has a good safety mindset and displays good WSH behaviour