Administrative Coordinator: Scheduling, Invoicing & Data Entry

WEE YIE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Wee Yie Engineering Pte. Ltd. in Singapore seeks an Administrative Assistant to organize documents, manage correspondence, track deadlines, coordinate meetings, and assist with basic bookkeeping to keep office operations smooth.

Ideal candidates will have office experience, be proficient in Excel/Google Sheets and email platforms, and communicate clearly in English. Role requires a Singapore-based applicant able to commute to the office for on-site responsibilities.

Qualifications

• Prior administrative or office experience to support efficient task execution
• Proficiency with Excel, Google Sheets, email platforms, and basic filing systems to manage data and communication
• Detail-oriented and self-motivated to organise unstructured paperwork effectively
• Good communication skills in English to ensure clear and professional interactions
• Based in Singapore with ability to commute to the office for on-site responsibilities

Responsibilities

• Organise and file receipts, invoices, and expense records systematically to maintain accurate documentation
• Manage incoming and outgoing correspondence including emails, quotations, and general replies to support communication flow
• Track deadlines for renewals, submissions, and compliance paperwork to ensure timely completion
• Coordinate schedules for meetings, appointments, and deadlines to optimise team productivity
• Follow up on outstanding payments and invoices to support financial processes
• Maintain a simple contact and lead tracker to assist with client and prospect management
• Provide basic bookkeeping support by logging expenses and preparing documents for accountant and GST filing
• Respond promptly to client enquiries via Email and Whatsapp to maintain customer service standards

Skills

Excel

Google Sheets

Email platforms

Filing systems

English communication

Job description

Wee Yie Engineering Pte. Ltd. in Singapore seeks an Administrative Assistant to organize documents, manage correspondence, track deadlines, coordinate meetings, and assist with basic bookkeeping to keep office operations smooth.

Ideal candidates will have office experience, be proficient in Excel/Google Sheets and email platforms, and communicate clearly in English. Role requires a Singapore-based applicant able to commute to the office for on-site responsibilities.